Project Coordinator

Job Description

Job Description

The Project Coordinator position will support and assist the Project Managers with coordination of assigned projects throughout the life of the project. They will work with the Project Team to achieve on time and on or under budget completions while maintaining the established company quality standards. Day to day activities will primarily involve the implementation of a project, organizing, record-keeping, and handling the information flow between the Project Managers, Field & Customers utilizing ERP software and portals.

Key Responsibilities:

• Coordination: Coordinate all items between estimating, project management, and field operations to ensure seamless project execution and communication.
• Document Management: Prepare, manage, and track all necessary documents throughout the project lifecycle, from initiation through to closeout, ensuring accuracy and compliance.
• Meeting Attendance: Attend project meetings and create detailed meeting minutes, capturing key discussions and action items.
• PlanGrid Management: Create and manage PlanGrid projects, ensuring all relevant project information is accurately uploaded and maintained.
• System Utilization: Utilize and maintain all construction management systems used by H&B and customers, ensuring effective and efficient use of these tools.
• RFI and Submittal Management: Assist with the preparation, logging, and management of Requests for Information (RFIs) and Submittals, tracking updates and ensuring timely responses.
• Specification Changes: Document and update all changes to specifications, job scope, and drawings in Spectrum, Job Folders, and PlanGrid to ensure consistency and accuracy.
• Drawing Management: Print, copy, and scan drawings for the project team as needed, ensuring all team members have access to the most current project information.
• Close-Out Documentation: Prepare close-out documentation in collaboration with the project team, ensuring all project records are complete and properly filed.
• Customer Service: Work with the project management team to provide exceptional customer service, acting as a liaison between the field, vendors, and customers to address any issues or concerns.
• Process Improvement: Assist with the development and implementation of forms, documents, processes, procedures, and construction management software, apps, and portals, contributing to continuous improvement in project management practices.

Qualifications:

• Experience: Previous experience in a project coordination or administrative role within the construction industry is preferred, with a solid understanding of project management processes and documentation.
• Skills: Excellent organizational and time-management skills, with the ability to handle multiple tasks and prioritize effectively. Strong communication and interpersonal skills.
• Technical Knowledge: Proficiency with construction management software (e.g., PlanGrid, Spectrum) and Microsoft Office Suite (Excel, Word, Outlook). Familiarity with RFIs and Submittals processes is a plus.
• Education: Associate’s or Bachelor’s degree in Construction Management, Project Management, Business Administration, or a related field is preferred.
• Attributes: Detail-oriented, proactive, and able to work both independently and collaboratively as part of a team. Commitment to supporting project success and delivering exceptional service.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Salary:

$65k - $75k DOE

Schedule:

• Monday to Friday

Work setting:

• Office

Equal Employment Opportunity

HATZEL & BUEHLER provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HATZEL & BUEHLER complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. HATZEL & BUEHLER expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of HATZEL & BUEHLER’s employees to perform their job duties may result in discipline up to and including discharge.

Americans with Disability Act

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

Job Responsibilities

The above statements reflect the general duties and responsibilities considered necessary to perform the essential functions of the job and should not be considered as a detailed description of all the work requirements of the position. HATZEL & BUEHLER may change the specific job duties with or without prior notice based on the needs of the organization.