On-Site Administrative Assistant

This position provides a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the Association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Responsibilities:

• Ensures that the telephone is answered properly and messages are handled courteously, accurately and in a timely manner.
• Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
• Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk.
• Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
• Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
• Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
• Prepares move-in packages for re-sale and leases.
• Creates files, compiles sand coordinates all necessary information and documentation for new owners/leases.
• Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
• Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.
• Follows safety procedures and maintains a safe work environment.

Qualifications:

• Associates degree with concentration in business is preferred, or equivalent combination of education and experience.
• Three (3) to five (5) plus years of related work experience.
• Strong administrative background.
• Strong working knowledge of customer service principles and practices.
• Excellent interpersonal, office management, and communication skills.
• Intermediate proficiency in Microsoft Windows software.
• Ability to prioritize work with minimum supervision.

About Company: CAMCO Property Management is an equal-opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with CAMCO Property Management are contingent upon a satisfactory background check.