Accounts Payable Manager

Job Description

Job Description

Description:

The Accounts Payable Manager is responsible for overseeing the full cycle of accounts payable operations, ensuring accuracy, timeliness, and compliance with company policies. This role provides leadership and coaching to the AP team, manages daily workflows, drives process improvements to enhance efficiency and effectiveness, and serves as the primary point of contact for day-to-day issue resolution across the AP team. The AP Manager ensures all month-end and year-end AP activities are completed, investigates and resolves errors, and reviews aging reports to address outstanding invoices.

Primary Job Duties:

Team Leadership & Development

• Provide supervision, guidance, and coaching to the Accounts Payable team to ensure high performance, professional growth, and alignment with departmental goals. Demonstrate active listening, clear communication, and consistent follow-up on action items.

Operational Oversight

• Manage daily responsibilities and workload distribution across the AP team, ensuring timely and accurate processing of invoices, payments, and reconciliations. Resolve day-to-day issues, questions, and escalations from the AP team.

Policy & Compliance Management

• Document, maintain, and enforce AP policies and procedures to ensure compliance with internal controls, regulatory requirements, and audit standards.

Process Improvement

• Continuously evaluate and enhance AP workflows and systems to improve efficiency, accuracy, and scalability. Maintain flexibility and patience while operating within existing processes and prioritizing day to day operational needs as improvements are introduced over time.

Error Resolution & Corrective Action

• Investigate any AP errors promptly and implement appropriate corrective actions to prevent recurrence and maintain data integrity

Month-End & Year-End Close

• Ensure all AP processes are completed accurately and on time for month-end close. Perform year-end reporting and support audit requirements as needed.

Aging Review & Invoice Resolution

• Regularly review AP aging reports to identify and resolve long-outstanding invoices, ensuring timely vendor payments and accurate financial reporting.

Cross-Functional Coverage

• Provide hands-on support and coverage across all areas of AP operations as needed, ensuring continuity and minimizing disruptions.

Key Competencies:

• Communicating – Service Managers provide the information required by others in a concise, direct, and unambiguous way. They strive to ensure that the receiver clearly understands the specifics of their message and they are able to listen to, receive, and understand messages conveyed by others.
• Team Building – Service Managers enable and encourage group members to work together to complete tasks and accomplish goals that individual members could not accomplish alone.
• Service Focus – Service Managers place great emphasis on creating customer loyalty by ensuring the highest value of service is always provided and by delivering on commitments to the customer.
• Process Management – Service Managers take a systematic approach in contributing to making the company’s workflow more effective, efficient, and capable of adapting to an ever-changing environment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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• Bachelor’s Degree in Accounting required
• 5 years of related accounting experience in a mid to large company, with at least 2 years in a management role
• 5 years of Law Firm experience required
• Demonstrated experience managing a team of at least 3 direct reports
• Demonstrated ability to understand current AP processes and identify opportunities for improvement
• Proficiency in AP systems and tools, with a focus on workflow optimization and automation
• Proven experience leading and coaching a high-performing accounts payable team
• Strong knowledge of AP policies, procedures, industry best practices, and internal controls
• Excellent organizational and problem-solving skills with a continuous improvement mindset
• Provide coverage across all AP functions
• Ability to manage multiple and prioritize multiple requests to maintain effectiveness in a complex environment