Quote To Cash Admin

Job Title: Quote to Cash Administrator

Job Description

The Quote to Cash Administrator supports the invoicing lifecycle by validating invoices, resolving exceptions, and performing administrative tasks within Salesforce and related systems. This role ensures that billing data is accurate, complete, and processed efficiently, while also providing general administrative support across accounting, operations, and other business functions.

Responsibilities

• Review and validate invoices that are flagged or rejected by the automated invoicing system to ensure all information is accurate and complete.

• Investigate and resolve discrepancies or issues on invoices, including missing or incorrect data, pricing, or account details.

• Perform data entry with a high level of accuracy to maintain up-to-date billing, customer, and transactional records.

• Use Excel to create and maintain pivot tables and VLOOKUPs to analyze data, verify invoice details, and support reporting needs.

• Complete administrative tasks within Salesforce, including updating records, maintaining data integrity, and supporting workflow processes related to invoicing and billing.

• Collaborate with accounting, operations, and other internal teams to clarify invoice details, resolve billing issues, and support smooth quote-to-cash operations.

• Manage multiple tasks and priorities simultaneously, ensuring that invoice validation and administrative work are completed within required timelines.

• Support continuous improvement of invoicing and administrative processes by identifying recurring issues and suggesting enhancements.

• Maintain organized digital records and documentation related to invoices, billing adjustments, and data entry activities.

Essential Skills

• 3+ years of experience in an accounting, administrative, or operations role with the ability to multitask and handle diverse responsibilities.

• 3+ years of data entry experience with strong attention to detail and accuracy.

• At least 1 year of invoicing or billing experience.

• Proficiency in Microsoft Excel, including creating and using pivot tables and VLOOKUP functions.

• Experience performing invoicing and billing tasks in a professional environment.

• Strong administrative support skills, including organizing information and maintaining accurate records.

• Ability to work effectively with automated invoicing systems and validate financial data.

• Comfort working with large volumes of data and performing repetitive tasks while maintaining quality.

Additional Skills & Qualifications

• Experience using Salesforce for administrative tasks, data maintenance, or workflow support.

• Experience supporting quote-to-cash or similar financial and operational processes.

• Familiarity with general accounting concepts and billing workflows.

• Ability to wear multiple hats and adapt to changing priorities in a dynamic environment.

• Strong communication skills to collaborate with cross-functional teams.

• Analytical mindset for identifying issues and trends within billing and invoicing data.

Work Environment

This role operates in a 100% remote work environment, allowing you to perform all responsibilities from a home office or another suitable remote location. You will use cloud-based tools such as Excel and Salesforce to manage data, validate invoices, and support administrative workflows. The position requires reliable internet access, comfort working independently, and the ability to collaborate with team members virtually through online communication and collaboration platforms.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.

Job Type & Location

This is a Contract position based out of Lancaster, PA.

Pay and Benefits

The pay range for this position is $19.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jun 3, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.