Development and Alumni Relations Administrative Assistant

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AND POSITION REQUIREMENTS:

The Donald P. Bellisario College of Communication at the Pennsylvania State University is seeking an experienced Administrative Assistant to assist in fundraising efforts and to directly provide support to the Director of Development and the Division of Development and Alumni Relations. This position reports to the Assistant to the Director of Administration.

Key Responsibilities:

• Oversee the activities of the DDAR department: serve as the primary point of contact and representative for the resolution of inquiries (internal and external); establish and assign priorities; develop processes and procedures for assigned area.
• Oversee the operations and logistics of the DDAR systems.
• Ensure schedules are maintained and deadlines are met; prepare meeting materials.
• Compose, edit, and proofread correspondence, reports, briefings, and other supporting materials.
• Work within the Division of Development and Alumni Relations restricted systems to support the unit.
• Review and approve financial transactions within established guidelines
• Coordinate office equipment purchases and material.
• Analyze information for specials projects and reports; provide articles and conference materials for gift officer support.
• Assist in the coordination and implementation of donor and alumni events, including travel, lodging, meals, etc.
• Coordinate and process all unit travel and SAP reimbursement this includes all goods and service purchases.

Education and Experience: This job will be filled as a level 3 or level 4, depending upon the successful candidate's competencies, education, and experience. A level 3 typically requires a High School Diploma or higher plus 2 years of related experience or an equivalent combination of education and experience. Additional experience and/or education and competencies are required for higher level jobs.

Candidates should also be highly motivated and detail oriented.

Application Instructions: For full consideration, applicants must include a cover letter and resume.

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to 75% tuition discounts (including for a spouse and dependent children up to the age of 26) and paid holidays. Please visit for more detailed information.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.