Elections Specialist (Fiscal Coordinator)- Bureau of Elections

Job Description

Department: Elections

Sub-Department: N/A

Pay Grade: 106

FLSA Status: Non-Exempt

Employment Status: Full-Time

Reports to: Elections Manager

Supervises: N/A

Job Summary:

To perform specialized departmental clerical duties and responsibilities within the assigned department and other duties as assigned, while adhering to the Pennsylvania Election Code.

Essential Job Functions:

• Maintains voter registration database and voter registration files.
• Prepares product & supply requisitions and processes accounts payable invoices using Lawson while adhering to established budget.
• Responsible for grant coordination to include applying, tracking, and submitting grant paperwork for all department grants
• Research vendors and products to ensure cost efficiency.
• Collecting or receiving monies due to the department and maintaining accurate related records of such collections and making necessary deposits.
• Assists with distribution and collection of paperwork for candidates to be placed on the ballot.
• Follows the legal requirements set forth in the Pennsylvania Election Code.
• Strictly adheres to the proper chain of custody, safety and security measures with Mail-in and Absentee ballots.
• Coordinates the inventory, organization, distribution and collection of election supplies for all Cumberland County voting precincts.
• Assists voters, poll workers, candidates, political parties and general public on Election Day.
• Assists in computation of election night results.
• Assists in proofreading of ballots.
• Assists the public in person, by email or on the telephone.
• Sends correspondence to voters and other Pennsylvania counties.
• Processes and distributes mail while determining proper escalation level.
• Attends meetings, training and in-services as required.
• Performs other job-related duties as required.
• Prepares and processes required departmental documents.
• Updates voter history from poll books after the election.
• Travel to and from the Cumberland County Courthouse as needed.
• Assists with processing all mail-in and absentee ballot applications and issuing ballots to voters.

Minimum Requirements to Perform the Work:

Education:

• High school diploma or equivalent

Work Experience:

• 1-2 years of office experience required.
• Election experience preferred.
• Previous accounts payable, cash handling, and/or fiscal working experience is preferred.

Company Description

Mission Statement: To provide impactful and essential county services in the most effective, courteous, and financially responsible manner possible.

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

TECHNOLOGY SUPPORT/ISSUES WITH APPLYING:

If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at [email protected] or Cumberland County Human Resources at [email protected].

EMAIL CONFIRMATION:

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Benefits

Medical Benefits:

• Capital Blue Cross Medical Insurance
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance
• United Concordia Dental Insurance

Retirement Benefits:

• County Retirement Pension
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
    • Age 55 with 20 years of credited service
    • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off:

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt)
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits:

• Educational Assistance
  • 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance