Laboratory Administrative Assistant Associate

UPMC Dermatopathology lab is hiring a full-time Laboratory Administrative Assistant Associate to join their team in Oakland, PA. In this position you will work Monday-Friday assisting with administrative functions including patient access by registering patients. This department provides some flexibility with shift times which can be discussed with the manager.

Purpose:
Under direct supervision, provides general administrative support to a department or group of professionals.

Responsibilities:

• Under direct supervision, provides general administrative support to a department or group of professionals. Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions. Greets, screens, and directs visitors to appropriate staff member. Maintains supervisor’s calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). May assist with processing of specimens and/or packaging specimens according to testing specifications. May assist in the collection of specimens according to established procedures.
• Receive, triage, and accession patient materials (specimens, slides, paraffin blocks) into laboratory information system (LIS), adhering to turn around-time deadlines to ensure timely patient results.
• Checks patient records for accuracy and completeness, taking corrective steps as necessary.
• Review patient records to determine appropriate consultative pathologist and/or laboratory.
• Determine patient insurance status and source of consultation to ensure appropriate billing.
• Transcribe diagnosis and other clinical information into LIS. Make corrections and edits to reports as per pathologist instruction.