Donor Relations & Development Coordinator

The Donor Relations & Development Coordinator plays a key role in supporting the fundraising and advancement efforts of the Grey Nuns of the Sacred Heart. This position handles day‑to‑day operations of the development office, including donor database management, gift processing, communications support, and administrative functions. The ideal candidate is organized, detail‑oriented, and committed to supporting the mission and charism of both St. Marguerite d’Youville and the Grey Nuns of the Sacred Heart.

ESSENTIAL FUNCTIONS

• Support the charism and Mission of St. Marguerite d’Youville and the Grey Nuns of the Sacred Heart.
• Adhere to the GNSH philosophy as a Catholic religious congregation of women.
• Manage and maintain the donor database, ensuring accuracy and confidentiality of donor records. (We are currently using Raiser’s Edge but will be moving to a new system in the second half of 2026.)
• Process and acknowledge all donations and pledges in a timely and accurate manner.
• Generate and maintain reports related to giving history, campaign tracking, and donor engagement.
• Prepare and mail thank‑you letters, tax receipts, and other donor correspondence.
• Provide administrative support for fundraising appeals, events, newsletters, and donor communications.
• Help coordinate mailings, email campaigns, donor outreach, and sustained giving campaigns.
• Assist with the preparation of development materials and reports.
• Maintain accurate financial records in coordination with finance staff.
• Serve as a liaison with donors, vendors, and other external partners, offering excellent customer service.
• Perform other duties as assigned to support the advancement of the Grey Nuns’ mission.

MISSION AND VALUES

Supports the Mission, Values, and Vision of the Grey Nuns of the Sacred Heart. Ensures the values of the organization are present in all interactions with one another and in the services provided.

KNOWLEDGE AND CRITICAL SKILLS

• Bachelor’s degree or equivalent work experience in nonprofit administration, development, fundraising, or a related field.
• 3+ years of experience in a development or administrative role, preferably in a nonprofit or faith‑based organization.
• Strong organizational and time‑management skills; able to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy, especially in data entry and financial reporting.
• Proficiency with donor database software.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with digital platforms (email marketing, online giving, etc.).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and a commitment to providing outstanding donor service.
• Alignment with the mission and values of the Grey Nuns of the Sacred Heart.

This position will be on-site with the possibility of a hybrid situation at some point in the future, but this is not guaranteed. Interested candidates may submit a resume, cover letter, and writing samples if so desired to [email protected]. No phone calls please.

Work Location: In person