Accounts Payable and Procurement Manager

Strong accounts payable oversight is essential to maintaining financial accuracy, cash flow discipline, and trusted vendor relationships. We are seeking an Accounts Payable and Procurement Manager for our family-owned and operated senior living organization who brings attention to detail, sound judgment, and accountability. This role leads company-wide accounts payable operations and supports the procure-to-pay process, ensuring invoices are reviewed, approved, and paid accurately and on time, financial controls are followed, and vendor purchasing activity aligns with established processes in support of our operations and mission of serving older adults.

Annual salary starts at $75,000-$85,000, based on applicable experience.

Accounts Payable and Procurement Manager Responsibilities: 

• Payment Processing
  
  
  
  • Ensure appropriate processes and cross-checks are in place to support timely and accurate vendor payments
  
  
  • Oversee invoice processing across operating entities, home office, capital projects, and procurement platforms
  
  
  • Manage the Corporate Credit Card Program, including monitoring assignments, reviewing statements, and resolving discrepancies or potential fraud
  
  
  • Verify proper approvals, coding, and accurate sales and use tax application on invoices
  
  
  • Identify and implement ongoing process improvements
  
  


• Customer Service and Issue Resolution
  
  
  
  • Serve as the primary point of contact for vendor payment and invoice issues and resolve matters efficiently
  
  
  • Ensure vendors are properly onboarded with required documentation and verifications
  
  
  • Support vendors, campus coworkers, executive leadership, and home office staff with accounts payable questions
  
  
  • Coach team members on effective communication with internal and external stakeholders
  
  


• Compliance and Tax Functions
  
  
  
  • Prepare and manage sales and use tax filings, payments, and year-end 1099 reporting
  
  
  • Support periodic audits and provide required documentation
  
  
  • Establish and maintain internal controls, separation of duties, and fraud prevention practices
  
  


• Procurement and Vendor Management
  
  
  
  • Administer AP automation and procurement platforms, including user access, approval workflows, and accounting integration
  
  
  • Coordinate with organizational leaders to support a smooth and compliant procure-to-pay process
  
  
  • Collaborate with purchasing stakeholders to evaluate procurement platforms and vendors
  
  
  • Manage vendor relationships and resolve billing or platform issues
  
  
  • Analyze purchasing trends, contract utilization, order guide adherence, and rebates to drive savings
  
  
  • Track vendor rebates and ensure accurate and timely receipt
  
  
  • Deliver procure-to-pay training for new managers and develop training materials for process updates
  
  


• Leadership and Collaboration
  
  
  
  • Supervise accounts payable staff and manage daily workflow and priorities
  
  
  • Provide training and guidance on accounts payable and procure-to-pay processes
  
  
  • Partner with Finance, Operations, and department leaders to support payment accuracy, purchasing compliance, and process improvement
  
  
  • Document workflows, procedures, and internal controls and support special projects as assigned
  
  

Accounts Payable and Procurement Manager Qualifications:

• Accounts Payable
  
  
  
  • High school diploma required; accounting or business degree preferred
  
  
  • 3–5 years of accounts payable experience, including preparation of year-end 1099s and use of procure-to-pay systems
  
  
  • Working knowledge of invoice processing, approvals, coding, internal controls, and AP automation tools
  
  
  • Supervisory or lead experience a plus
  
  
  • Strong communication skills to effectively support vendors and internal stakeholders
  
  


• Procurement and Vendor Management
  
  
  
  • 1–3 years of experience with sales and use tax preparation and vendor or procurement management
  
  
  • Experience supporting purchasing processes and working with vendors in a multi-department environment
  
  

Our Investment in You:

• Above standard industry pay and comprehensive benefits including Highmark Blue Shield and employer-matching 401(k)


• Length of service bonus


• Generous paid time off, including holidays, your birthday, a Personal Day of Meaning, and the opportunity to roll over unused time


• Supplemental life insurance, company-paid short-term disability, and optional long- and short-term disability plans

Our Support for You:

• Family-owned, private company based in Hershey, PA


• Direct access to your supervisory team


• Incentivized career paths and tuition reimbursement


• On-the-job training and continuing education


• Employee Assistance Program for you and your family


• Co-worker Foundation (grants for times of need)


• Helping Hand interest-free loans

About Country Meadows

We have over 2500 co-workers who are serving our residents with meaning, thriving with purpose and leading our company with innovation! We have been serving seniors for over 35 years, and we invite you to join our vision for making lives better.

EOE