Administrative Assistant

Position Overview

The Penn Woods Classical Academy (PWCA) Office Administrator plays a vital role in supporting the efficient operation of our Classical Christian school. This position requires exceptional organizational skills, strong communication abilities, and a commitment to upholding the values and mission of the school. The administrative coordinator provides essential administrative support to the school's leadership, staff, students, and parents, thus ensuring the smooth functioning of daily operations.

Job Details: Office Administrator

Reports to: Assistant Head of School

Status: Full-Time, Exempt - 10 month employee

Salary Range: Based on Experience

Responsibilities

Communication and Correspondence

● Act as a primary point of contact for Penn Woods Classical Academy administration office. Project and promote the academy’s Christ-centered Classical joyful outlook, mission, and vision by warmly welcoming all parents, students, staff, and visitors each and every day.

● Warmly answer phone calls and respond to inquiries promptly and professionally.

● Maintain regular communication with parents, staff, and other stakeholders, providing information, updates, and addressing or directing any concerns to the appropriate administrator.

● Manage incoming and outgoing mail, emails, and all other forms of correspondence.

Administrative Support

● Provide administrative support to the school's leadership, including the Head of School, other school leadership, and all other administrative staff.

● Assist in managing the school's calendar, scheduling appointments, and coordinating meetings.

● Prepare and distribute correspondence, memos, reports, and other relevant documents.

● Maintain accurate and up-to-date records, including student and staff information, attendance records, and school policies.

● Manage Office and School - Billing/Payments/Reconcilation/Expenses (Vendors/Utilities)

● Volunteer Management - schedules, clearances, communication

Student and Faculty Support

● Coordinate student attendance and manage attendance records.

● Support faculty and staff by providing assistance with administrative tasks, such as preparing materials, organizing files, and coordination of meetings.

● Assist in organizing school events, meetings, and special programs, including logistical coordination, and preparation of necessary materials.

● Work with leadership to maintain inventory of office supplies and equipment, staff and student materials, and arrange purchasing for these items.

Marketing

● Assist in enhancing and growing the academy’s presence in the community including but not limited to managing the academy’s website, email campaigns, and Social media: Facebook, Instagram, and LinkedIn, etc. by creating, editing, or communicating pertinent correspondence, events, and articles.

● Experience with managing websites is preferred, however, administration can train on website management.

● Marketing - Experience with Canva, Constant Contact, Microsoft, Google is preferred

School Culture and Values

● Uphold and promote PWCA’s Core Values and Christian Virtues, maintain professionalism, confidentiality, and a commitment to fostering a positive, respectful, and joyful learning environment.

● Support PWCA's mission and strategic goals, participating in professional development opportunities to enhance job-related skills and knowledge.

Qualifications

● High school diploma or equivalent; additional administrative certifications or coursework is preferred.

● Proven experience in an administrative role, preferably in an educational setting.

● Strong organizational and time management skills, with the ability to prioritize tasks effectively.

● Excellent verbal and written communication skills.

● Proficient computer skills; experience preferred for Google Workspace (Education Suite), Microsoft Office Suite, Squarespace website management, Salesforce platform, and other relevant platforms.

● Ability to work independently, as well as collaboratively in a team-oriented environment.

● Familiarity with Classical Christian education principles and values is desirable.

● Committed to the welfare of children; have a passion for enhancing the Christ-centered joyful outlook focus; and duty to integrity in personnel conduct, for transparency in operations, and advocate that parents are the primary educators of their own children.

● Clearances as required by the PA Department of Education for education personnel.

● Completed or commitment to completing mandated reporter and protecting God’s children training.

● Acknowledge, agree to, and uphold the Nicene Creed as part of personnel conduct policy.

REQUIRED DOCUMENTS

Professional Resume

References: Provide 3 references; 2 professional and 1 unrelated personal.

Any supporting statements or documents may accompany the application.

Applicants may provide any additional information you feel to be pertinent in our consideration of your application. For instance, an applicant may want to include a letter from their religious leader that supports their level of activity in their church.

Any application will be automatically rejected if the required documents are not included in your correspondence.

SEND REQUIRED DOCUMENTS TO: [email protected]

PWCA employees will be required to make and adhere to a statement of faith: Nicene Creed.

Thank you for your interest in this important position.

Job Type: Full-time

Pay: From $35,000.00 per year

Benefits:

• Employee discount
• Health savings account
• Paid time off
• Professional development assistance
• Tuition reimbursement

Experience:

• Customer service: 4 years (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Pittsburgh, PA 15243 (Required)

Ability to Relocate:

• Pittsburgh, PA 15243: Relocate before starting work (Required)

Work Location: In person