AR Specialist

A growing organization is seeking a high-performing Accounts Receivable (AR) Specialist with demonstrated experience in the construction industry and hands-on expertise in progress billing. This is a critical role focused on supporting company cash flow, maintaining accurate billing processes, and ensuring strong client communication throughout the lifecycle of construction projects.

This position oversees the invoicing process from contract execution through billing, documentation tracking, collections, and project closeout, and works closely with senior leadership and operations teams.

Responsibilities

• Prepare and submit standardized progress billing applications (including continuation sheets and schedules of values)
• Track and accurately bill retainage
• Incorporate approved change orders into billing schedules
• Manage detailed project billing documentation
• Generate and distribute accurate client invoices
• Monitor accounts receivable aging and payment status
• Proactively manage collections and follow up on outstanding balances
• Resolve billing discrepancies in a timely and professional manner
• Maintain consistent communication with project managers and client
• Track required lien waivers and supporting documentation
• Ensure billing packages meet contractual and compliance requirements prior to submission
• Maintain organized digital records for project billing files
• Collaborate closely with project management and operations teams
• Monitor project budgets relative to billings
• Assist with work-in-progress (WIP) reporting and cash flow forecasting
• Perform additional related duties as assigned

Qualifications

• Minimum of 3 years of accounts receivable experience
• Direct experience with standardized progress billing processes and related forms
• Strong understanding of retainage and change order billing
• Experience managing collections professionally
• High attention to detail and strong organizational skills
• Ability to manage multiple projects simultaneously
• Experience with ERP or accounting software platforms
• Experience billing public sector or bonded projects
• Strong proficiency in spreadsheet software

$55,000 - $60,000 a year

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