Executive Assistant to the COO

Position Title: Executive Assistant to the COO

Location: Philadelphia, PA

Assignment Type: Contract

Hourly Pay Rate: $25-26/hr

Work Schedule: Monday – Friday, standard business hours

On-Site or Hybrid: Hybrid - 2-3 days in office

Benefits: This position is eligible for medical, dental, vision, and 401(k).

An Addison Group client is looking for an Executive Assistant to support the Chief Operating Officer and Operations team within a community services organization. This role will serve as a high-level administrative partner, supporting executive leadership, coordinating cross-functional operations, and managing projects, meetings, and communications in a fast-paced environment.

Job Responsibilities:

· Provide executive-level administrative support to the COO and Operations team

· Manage complex calendars, scheduling, travel arrangements, and meeting coordination

· Organize and facilitate in-person, hybrid, and virtual meetings, including agendas, presentations, and meeting minutes

· Process invoices, expense reports, reimbursements, and corporate credit card reconciliations

· Draft, format, proofread, and prepare reports, presentations, spreadsheets, and other business documents

· Support budgeting, strategic planning, onboarding/offboarding activities, and confidential reporting

· Coordinate committee meetings, maintain follow-up items, and track action items

· Assist with event planning, vendor coordination, consultant procurement, and office operations support

· Maintain shared team calendars, office procedures, and operational documentation

· Prepare special reports and support organization-wide initiatives and cross-departmental projects

Requirements:

· Bachelor’s degree preferred

· 4+ years of executive assistant or senior administrative support experience

· Experience supporting multiple leaders or departments simultaneously

· Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and SharePoint

· Experience managing Zoom, Microsoft Teams, or other virtual meeting platforms

· Excellent organizational, communication, and problem-solving skills

· Ability to manage multiple priorities independently in a fast-paced environment

· Strong attention to detail and ability to handle confidential information with discretion

· Comfortable preparing reports, tracking data, and coordinating operational activities

Why choose Addison Group?

· Pay: We negotiate high salaries using the US Bureau of Labor Statistics.

· Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401k.

· Permanent Employment: Many of Addison's job openings lead to potential permanent employment.

· Connections: You connect directly with hiring managers.

· Options: You are presented multiple employment options near your home.

· Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.