Project Accounting Coordinator

Job Title: Project Accounting CoordinatorJob Description

The Project Accounting Coordinator supports project managers and business operations by preparing project financial documentation, coordinating contracts and subcontracts, and ensuring projects adhere to contractual and financial requirements. This role focuses on project setup, invoicing, change order management, and financial analysis to help improve project profitability and overall performance. The position is fully remote and offers the opportunity to work with a collaborative team in a strong, supportive culture.

Responsibilities

• Prepare fee proposal templates, draft contracts, and subcontracts for review, ensuring accuracy and alignment with project requirements.

• Review and coordinate contracts, subcontracts, and change orders to ensure projects adhere to contract language and requirements.

• Issue and track project amendment documentation and coordinate reviews with relevant stakeholders.

• Develop Work Breakdown Structures (WBS) and Project Authorization forms, including project budgets and client invoicing requirements.

• Assist project managers with processing subconsultant invoices through the project accounting system in a timely and accurate manner.

• Monitor project financials, including variances, revenue, budgets, and work in progress (WIP), and follow up on revenue variance issues and revenue recovery.

• Participate in resolving project financial issues by collaborating with project managers and business operations teams.

• Serve as a liaison between internal staff, suppliers, and clients, communicating effectively on behalf of project managers.

• Conduct pre-bill reviews with project managers as necessary to ensure accurate and complete client invoicing.

• Participate in monthly project review meetings and collaborate with business operations teams to discuss project performance.

• Assist business operations with the analysis of project budget performance and provide recommendations to improve financial outcomes.

• Create and maintain Excel reports, including pivot tables and VLOOKUPs, to support project financial tracking and reporting.

Essential Skills

• At least 1 year of experience entering invoices in a project or financial accounting system.

• At least 1 year of experience drafting contracts and subcontracts.

• At least 1 year of experience preparing proposal templates.

• At least 1 year of experience managing or processing change orders.

• Experience working for an engineering or architectural firm with revenue over $150 million.

• Ability to review and coordinate contracts, subcontracts, and change orders with attention to detail.

• Proficiency in creating pivot tables and using VLOOKUP functions in Microsoft Excel.

• Proficiency with Deltek, BST, or Oracle project accounting or ERP systems.

• Strong organizational skills and the ability to manage multiple projects and deadlines.

• Effective written and verbal communication skills to liaise with internal teams, suppliers, and clients.

• Demonstrated interest in or experience with project coordination responsibilities.

Additional Skills & Qualifications

• Experience with Deltek Vantagepoint is highly desirable.

• Experience participating in an ERP implementation, preferably Deltek Vantagepoint.

• Familiarity with proposal development processes and template creation in a professional services environment.

• Background in project accounting or project coordination within engineering or architecture firms.

• Ability to analyze project budget performance and recommend actions to improve financial outcomes.

• Comfort working in a remote environment while collaborating with distributed teams.

• Openness to developing into a broader project coordinator role over time.

Work Environment

This is a fully remote position, offering flexibility while supporting a team-oriented, collaborative culture. You will work closely with project managers, business operations, and other internal stakeholders using tools such as Microsoft Excel (including pivot tables and VLOOKUPs) and project accounting or ERP systems such as Deltek, BST, or Oracle. The role involves regular virtual meetings, including monthly project review sessions, and ongoing communication with internal teams, suppliers, and clients. The organization is known for its positive culture, and many team members report high satisfaction with the work environment. Candidates must be located outside the U.S. West Coast time zone to align with team schedules and business needs. Attire expectations are typical for a professional remote office setting during video or client-facing interactions.

Job Type & Location

This is a Contract to Hire position based out of Camp Hill, PA.

Pay and Benefits

The pay range for this position is $28.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Apr 28, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.