Branch Coordinator | Mary Louise Curtis Branch

Founded in 1908 Settlement Music School, a non-profit organization, is one of the largest community schools of the arts in the United States serving children and adults of all ages at five branches in Pennsylvania located in South, West and Northeast Philadelphia, Germantown, Willow Grove, and its virtual branch, Settlement Music Online. Settlement provides $3 million dollars each year in financial aid and scholarships to 60% of its students. Settlement’s reach is broad, and it continues the principles of its Founders, that there be no barriers to participating in music and arts education.

Settlement Music School is one of only 18 community schools of the arts in the country that has national accreditation through ACCPAS – the Accrediting Commission of Community and Precollegiate Arts School.

Position: Coordinator, Mary Louise Curtis Branch

Reports to: Director, Mary Louise Curtis

Location: 416 Queen St. Philadelphia, PA 19147

Position Overview

The Branch Coordinator is a critical position within Settlement Music School. As a member of the branch team, the team is responsible for achieving enrollment and revenue goals, managing efficient office functions, and ensuring a high level of customer service. One of the most important roles of the Coordinator is to complete accurately all aspects of faculty payroll. The Coordinator works closely with the faculty, staff, students, and their families daily. The successful candidate will help Settlement meet its mission of a creative arts education for all, welcoming and enrolling new and returning students to Settlement.

Key Responsibilities

• Meet with prospective and returning families — provide guidance and recommendations on appropriate programming and placement with faculty.
• Manage registration process to ensure fast response time with detailed intake tracking.
• Process financial aid requests.
• Oversee all aspects of faculty payroll, student billing, cash reconciliation, and bank deposits.
• Work closely with branch staff to build enrollment and programming.
• Effectively administer and communicate School policies.
• Provide support at branch events, meetings, and performances.
• Perform other duties as assigned by the Branch Director.

Qualifications

• Bachelor’s degree preferred
• At least one year of experience in a professional office setting, preferably within an academic or arts organization.
• Experience in the music education field preferred
• Embody the School’s values and support Settlement’s mission.
• Belief in the importance of diversity, equity, inclusion and belonging in music education.

Additional skills

• Efficient and adept at using digital tools including proficiency with Microsoft Office, Excel, Outlook and Word, plus the ability to learn new software programs quickly.
• Ability to set objectives, develop plans, and achieve goals.
• Highly organized, attentive to detail, and goal oriented.
• Excellent writing and interpersonal skills.
• Skilled at establishing and cultivating strong relationships with peers across different levels of the organization and externally.
• Exemplary customer service.
• Empathetic communicator and careful listener.

The Branch Coordinator is an on-site position. Must be available to work evening hours and Saturdays. Summer hours do not include Saturdays.

To Apply: Please submit your cover letter and resume by email only to: Jessica McGrath at [email protected]

Compensation includes a salary of $40,000 and comprehensive benefits.

Settlement Music School is an Equal Opportunity Employer that encourages candidates of all backgrounds to apply for this position.