Talent Acquisition Coordinator (Hybrid)

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*This is a hybrid position. Please note this position would require working onsite at our office in Lansdale, PA for onboarding and training, and then 3 days a week (including every Tuesday) after the training period is completed. Please do not apply unless you are able to work onsite at our office in Lansdale a minimum of 3 days a week after the training period.*

The Opportunity:

The Talent Acquisition Coordinator plays an integral part in the Human Resources department to assist the Talent Acquisition Manager with hiring the top talent for Keystone Technologies during our ongoing growth. The position involves a combination of administrative, sourcing and creative TA responsibilities to ensure the smooth and efficient flow of talent acquisition activities. In this role, the Talent Acquisition Coordinator will perform administrative duties to support the Talent Acquisition Manager in all phases of the recruitment cycle while providing an exceptional employee experience.

Who we are:

Founded in 1945, Keystone Technologies is a third-generation, family-owned business headquartered in the Greater Philadelphia area.

A national leader in the commercial and industrial lighting industry, Keystone reaches customers across the U.S. with its mission of "Light Made Easy." We are an engaged and collaborative team where individuals are supported to reach their full potential.

Keystone's core values:

1. We are a customer-service-obsessed company.

2. We earn the trust of our co-workers, customers, and partners by acting with honesty and integrity.

3. We bring a positive, can-do attitude to all our efforts.

4. We are a company that is easy to do business in every aspect.

5. We treat all associates, both internal and external, with respect and professionalism.

6. We operate with efficiency and continue to find better methods for conducting business.

7. We share our ideas, thoughts, responsibilities, and accountability to succeed as a unified team.

What we offer: We offer a flexible work environment. Our benefits include medical, dental, vision, voluntary life insurance, employer-paid group life insurance, short-term disability, a 401k plan with company match, paid time off, and philanthropic opportunities.

Your Impact:

Candidate Sourcing and Screening

• Utilize various sourcing methods, including online job boards, social media, and professional networks, to identify potential candidates

• Screen resumes and applications to ensure alignment with job requirements

• Participate in recruiting events representing Keystone Technologies alongside Talent Acquisition Manager

Coordination and Scheduling

• Schedule interviews, coordinate interview logistics, and communicate with candidates and interviewers to ensure a seamless process

• Manage interview calendars and rooms, providing timely updates and reminders

Candidate Communication

• Serve as the main point of contact for candidates, providing information on the recruitment process, timelines, and next steps

• Collect and provide feedback to candidates following interviews

Applicant Tracking System (ATS) Management

• Organize and upload candidates' data (e.g. resumes, assignments and contact details) in ATS

• Track candidates throughout hiring process in our applicant tracking system

• Create and modify requisitions and positions as needed

• Generate reports and metrics related to the recruitment process

Onboarding Support

• Assist the pre-employment process by generating background checks and other pre-employment screenings as needed by role

• Prepare onboarding packets and swag bags for new hires and assist with coordinating onboarding logistics (paperwork, travel arrangements, and photography)

• Create onboarding schedules with hiring managers

• Assist with 30-60-90-day onboarding review administration

• Facilitate new hire orientation for introductory status employees at PA headquarters location and Keystone satellite warehouse locations

Collaboration with Hiring Managers

• Work closely with hiring managers to understand their staffing needs and provide support throughout the recruitment process

• Participate in intake meetings to gather information about job requirements and candidate profiles

Employer Branding

• Contribute to the development of employer branding initiatives to attract top talent

• Assist in the creation of s and marketing materials

Compliance and Documentation

• Ensure compliance with all relevant employment laws and regulations

• Maintain accurate and organized records related to recruitment activities

Written Communication

• Update s and create job postings

• Craft new hire and promotion organizational announcements

• Assist with preparation of job offer letters

Ad Hoc Projects

• Support TA projects as needed (new hire metrics, onboarding videos, etc.)

What you bring:

• A Bachelor or Associate degree in Business, or Human Resources is preferred but not required

• 1-2 years of relevant experience supporting recruiting efforts in similar environment with warehouse recruiting experience

• Familiarity with recruitment and hiring practices and stages (screening, interview, assessment, onboarding)

• Experience utilizing an applicant tracking system

• Experience with MS Office

• Open for a challenge in a fast-paced environment

• Excellent customer service skills

• Ability to prioritize tasks

• Ability to think outside the box, adapting easily to every situation

• Detail-oriented and have excellent communication skills

• Excellent documentation and organizational skills

• Ability to work independently and part of a team

• Can maintain discretion with confidential documents

Please note that we do not accept unsolicited resumes from recruiters or employment agencies.