Assistant administrator

The Administrative Office of Pennsylvania Courts is seeking an experienced individual to manage essential court administrative functions in Indiana County. The primary duties include assisting the District Court Administrator (DCA) with assigned tasks, scheduling all Court hearings, preparing and maintaining extensive reports, lists, and schedules, and overseeing the office during the DCA's absence.

Job Duties

Court Scheduling & Case Management

• Schedules weekly hearings for three Court of Common Pleas Judges and manages the distribution of the schedules.Coordinates Criminal Hearings in CPCMS, pleas with attorneys, and video conferences.

• Schedules all initial Custody and Mediation Conferences.

• Prepares and manages the yearly Court Calendar for approval and distribution.

• Maintains and distributes the yearly on-call schedule for Magisterial District Judges.

• Manages Criminal, Civil, Non-Jury, and Jury Trial Lists for all Judges.

• Oversees Transport Orders for SCI inmates.

• Handles the scheduling and payment for Senior Judges.

Compliance and Program Coordination

• Serves as the ADA Coordinator for the Court.

• Acts as the Record Retention Officer, reviewing and signing disposal logs and submitting them to the AOPC.

• Functions as the Language Access Coordinator, which includes contacting the Interpreter Agency, inputting data into the LADC program, and completing the Language Access grant for reimbursement.

Administrative & Payroll Support

• Processes payroll for Court Staff and maintains vacation and sick time records.

• Collaborates daily with Judges, their staff, the Clerk of Courts, the Prothonotary’s Office, and the Register and Recorder’s Office.

• Addresses inquiries from the public, including Jurors, regarding jury notices.

• Provides direct assistance and administrative support to the District Court Administrator (DCA) and the Judges as needed.

Minimum Qualifications

• High School diploma or equivalent; PLUS

• Three years of administrative or office support experience in a legal, judicial, or governmental setting.

• An equivalent combination of education, experience, and/or training may be considered.

Additional Requirement

• Satisfactory criminal background check required.

Job Highlights

• Excellent benefits program, including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment.

• 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year.

• Salary increases, employee assistance programs, and State retirement plans.

Salary information

Starting Annual Salary

$36,000 - $43,025

Applicants requiring accommodation, for any part of the application and/or interview process, should contact Human Resources at (717) 231-3309 or [email protected].