Grants and Procurement Manager

Grants and Procurement Manager

Department: Human Services
Reports to: Chief Planning Officer
Location: Pittsburgh, PA (Hybrid eligible per agency policy)

Position Summary
The Grants and Procurement Manager lead grant management and procurement in collaboration with teams across DHS. This includes implementing a centralized system for coordination of federal/state/local grants across the full life cycle – from opportunity identification through post award compliance; and designing solicitations (RFI/RFQ/RFP) to procure services funded by DHS.

Key Responsibilities
Grants Lifecycle (Pre- & Post-Award)

• Opportunity Strategy : Scan and prioritize funding opportunities (e.g., HHS, HUD, DOJ, SAMHSA, foundations, etc.), facilitate go/no-go decisions, and align proposals to strategic plans and equity goals.
• Proposal Development: In collaboration with programmatic and finance teams, coordinate application components such as narrative, budget, match, staffing, and partnerships; ensure compliance with funder requirements; oversee approvals and timely submissions.
• Award Set-Up, Compliance & Reporting: Ensure accurate and effective handoff to Financial and Programmatic units for grant implementation; establish controls for post-award compliance, including the timely submission of reports, amendments and budget revisions.
• Closeout: Coordinate final reporting, internal award close-out, and document archiving.

Procurement (Pre-Award)

• Planning: Translate program needs into well-structured scopes of work (SOW) and performance metrics; conduct market research; develop communications and marketing plan.
• Solicitations: Design RFIs/RFQs/RFPs; manage proposer communications; conduct pre-proposal conferences; ensure transparent, equitable processes.
• Evaluation & Award: Lead the development of scoring rubrics and review panels; recommend awards; manage executive approvals; ensure accurate and effective hand off to unit(s) responsible for contract administration.
• Supplier Diversity & Equity: Implement strategies to remove barriers for community-based organizations; track equity metrics.

Controls, Policy, and Risk Management

• Compliance: Maintain and enforce policies aligned with Uniform Guidance (2 CFR 200.317–200.327), state/local procurement statutes, HIPAA/PHI safeguards (as applicable), and agency financial controls.
• Data Integrity: Maintain accurate procurement and grant records in organizational systems; participate in and contribute to monitoring and audits of DHS as needed.
• Policy, Training & Guidance: Develop templates, procedures, and training for staff; serve as subject-matter expert for grants and procurement best practices.

Leadership & Collaboration

• Stakeholder Partnership: Work closely with program, budget/finance, legal/contracting, IT, and community partners; foster clarity, responsiveness, and accountability.
• Continuous Improvement: Use data to drive improvements in cycle times, vendor/provider performance, cost savings, and equity outcomes.

Minimum Qualifications

• Education: Bachelor’s degree in public administration, business, finance, policy, or related field.
• Experience: 7+ years of progressively responsible experience in government or nonprofit grants management and procurement/contracting, including:
  • Leading competitive solicitations and contract negotiations for service providers.
  • Managing federal/state grants (pre- and post-award) with compliance to 2 CFR Part 200 .
  • Supervising staff and managing cross-functional projects.
• Skills :
  • Strong writing (RFPs, grant narratives, policies) and analysis (cost/price, budget, KPIs) skills
  • Proficiency with common procurement and grants applications
  • Advanced Excel and data visualization; familiarity as end user of Tableau, Power BI or similar

Preferred Qualifications

• Graduate degree: MPA, MBA, MS in Public Policy/Administration, or related.
• Certifications in grants management, public procurement, or project management.
• Experience with human services procurement and community-based provider networks.
• Familiarity with Uniform Guidance (2 CFR 200.317–200.327), state/local procurement statutes, HIPAA/PHI safeguards, and common agency financial controls.

Core Competencies

• Strategic Planning: Aligns funding and contracts with agency priorities and measurable outcomes.
• Analytical Rigor: Applies data and evidence to decisions; anticipates risks and mitigations.
• Policy & Training: Sets clear expectations, develops policy/guidance, and drives accountability.
• Stakeholder Engagement: Clear communicator who builds trust with program teams, providers, and funders.
• Equity & Community Impact: Designs solicitations and partnerships that expand access for small, diverse, and mission-driven providers.
• Compliance & Ethics: Knowledge of Uniform Guidance 2 CFR Part 200, public procurement principles, and other relevant statutes/ regulations.

This position will be formally employed by Community Family Advocates. In this capacity, the individual will report directly to Allegheny County Department of Human Services and will carry out day-to-day responsibilities under the direction, supervision, and operational guidelines of the Allegheny County Department of Human Services. While Community Family Advocates will serve as the official employer for administrative and human resources purposes, the role will function as an integrated part of Allegheny County’s team.