Contracts and Grants Administrative Intern

Company Description
The ARM Institute leverages a robust consortium of 500+ consortium members and partners across industry, academia, and government to strengthen and grow US manufacturing. The ARM Institute does this by catalyzing solutions that drive the adoption of robotics and physical AI. With a forward-looking focus on innovative, yet practical, technology and workforce development solutions and leveraging the nation’s largest consortium of automation experts, the ARM Institute asserts the United States as leading nation in manufacturing output through the adoption of robotics and AI. As a Manufacturing Innovation Institute (MII) and part of the Manufacturing USA® network, the ARM Institute team plays a critical, national role in driving the innovations needed to grow US manufacturing.

Must be a US citizen

Position Overview
Looking to build real-world experience in government contracting and compliance? This hybrid internship provides hands-on exposure to government contracts, subawards, compliance reporting, and financial administration. The intern will work directly with the Sr. Contracts & Grants Administrator and will gain practical experience in contract review, compliance documentation, and financial tracking. This role is particularly well-suited for students studying pre-law, political science, business, finance, or a related field who are interested in government contracts, compliance, or nonprofit administration.

This is a hybrid, Pittsburgh-based internship with periodic in-person meetings, running 10–12 weeks with flexible scheduling and part-time hours up to 20 per week, where you will be part of a local intern group.

Responsibilities

• Provide administrative and compliance support for contracts and subawards.
• Maintain internal spreadsheets and trackers to ensure accurate financial reporting and deadline management.
• Review and maintain file integrity within OneDrive, ensuring proper organization and audit readiness.
• Perform data entry and tracking with a high degree of accuracy and attention to detail.
• Support research and maintenance activities within Salesforce or other CRM systems.
• Assist with general award administration and government contract documentation.

Qualifications

• Rising junior or senior pursuing a degree in Pre-Law, Political Science, Business, Finance, Accounting, or related field.
• Strong attention to detail and ability to work with sensitive and confidential information.
• Proficiency in Microsoft Excel (data tracking, basic formulas, organization).
• Exposure to Salesforce or other CRM tools preferred.
• Experience using OneDrive or similar document management systems.
• Strong written and verbal communication skills; must feel comfortable reaching out internally in a hybrid/remote work environment.
• Highly organized with strong administrative and data management skills.
• Candidate must be a US citizen.

We believe diversity is essential to our organization’s growth and success and strive to create an inclusive, accepting culture and seek individuals of all backgrounds to join our innovative organization. ARM is an equal opportunity employer.

We believe diversity is essential to our organization’s growth and success and strive to create an inclusive, accepting culture and seek individuals of all backgrounds to join our innovative organization. ARM is an equal opportunity employer.