Executive Assistant
- Manage leaders’ dynamic and complex calendars
- Plan, coordinate, and ensure the leaders' schedules are protected, striking a balance between "gatekeeper" and "gateway" role
- Prioritize leaders’ time for internal and external commitments using sound judgment
- Book and manage travel including flights, hotels, and ground transportation; efficiently manage last-minute changes and ensure all bookings adhere to the company's travel policy
- Assess necessity, urgency, and frequency when arranging candidate interviews with leaders
- Gather agenda topics for internal meetings
- Assist with preparation of presentation decks and internal documentation and communications
- Participate in leadership-level meetings, recording accurate meeting notes (synthesizing key elements and ensuring clarity and ownership of delegated tasks), concisely communicating outcomes, and following up with team on action items
- Take appropriate follow-up actions as necessary with little guidance
- Manage and submit leaders’ expense reports
- Review and approve leaders’ teams’ expense reports, ensuring submissions are aligned with company’s expense policy
- Plan and coordinate leaders’ team offsites and onsites
- Greet and situate visitors with a friendly and professional demeanor
- Assist with new hire onboarding of leaders’ direct reports
- Act as strategic partner, facilitator, and liaison for leaders and their teams
- Become a knowledgeable information resource for leaders, their teams, and the company at large
- Uphold strict level of confidentiality while promoting an atmosphere of transparency
- Navigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments - familiarizing yourself with the teams’ priorities and projects
- Drive continual process improvement, including introducing new processes when appropriate
- Lead and/or support special projects for leaders and Administration (EA) Team
- Support cultural initiatives, promote team building and morale, and exemplify company values
- Excellent calendar management skills, including the coordination of complex meetings
- Great verbal and written communication skills
- Exceptional attention to detail
- Quick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentations
- Creative problem solver and self-starter
- Able to work collaboratively and calmly, especially in stressful circumstances
- Able to adapt to competing demands in a dynamic business environment
- Exceptional judgment and active foresight
- Good decorum, discretion, and presence in dealing with internal teams and external partners
- Highly resourceful team-player with the ability to also be extremely effective independently
- Ability to achieve high performance goals and meet deadlines in a fast paced environment
- Project coordination experience
- Flexibility to perform job duties outside of normal business hours as necessary
- Ability to handle confidential information with discretion
- Occasional travel required
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