Accounts Payable Clerk

Job Description

Job Description

Position Overview:

Reporting to the Controller, the Accounts Payable Clerk will review, reconcile, and pay the company’s bills in a timely fashion. In addition, the Accounts Payable Clerk will assist with general accounting tasks, including but not limited to client remittances, audit requests purchase orders, and general ledger maintenance.

Principle Responsibilities

• Receive and record invoices and relevant information into general ledger and other key data sources
• Establish relationships with business partners and vendors to verify key information
• Reconcile processed work by verifying entries and comparing general ledger reports to balances
• Prepare checks and invoices for review and payment; manage scheduling of payments per direction from Controller or other senior finance staff
• Monitor discount opportunities, identify payment discrepancies and late fees
• Ensure credit is received for outstanding memos
• Issue stop-payments or purchase order amendments
• Maintain accurate and complete records of invoices and payments
• Maintain records of petty cash disbursements
• Report sales taxes by calculating requirements on paid invoices.
• Maintain logs / databases of vendor information, including business owners
• Ensure up to date W-9 and payment information for all vendors
• Communicates with suppliers to resolve issues that may arise regarding delivery, quality, or conditions of sale.
• Performs other accounting-related duties as assigned.

Skills and Experience

• A minimum of 2 years’ experience is required in an accounting department supporting role.
• Proficient in Microsoft Office Suite; including Excel.
• Ability to download and convert Excel files to pdf.
• Experience with a general ledger platform is required.
• Experience with Microsoft Dynamics or Great Plains is a plus
• Confidentiality and dependability in this role are key.
• Excellent organizational and time management skills are a must.
• Attention to detail and time management skills are essential
• Ability to work and communicate with all levels of the organization.

Conclusion

This job description is to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this Company. This job description is not to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.