IT Operations & Asset Coordinator

Job Description

Job Description

Salary: $65,000

Position Summary

Mobile Medical is seeking a detail-oriented and technically capable Technical Operations Specialist to support cross-functional workflows across HR, Service, Accounting, and IT. This role plays a key part in maintaining operational efficiency through reporting, data management, and systems support.

This position is ideal for someone who enjoys working with data, improving processes, and supporting day-to-day operations in a fast-paced environment. The ideal candidate is highly organized, proficient in Excel, and comfortable navigating multiple systems.

Key Responsibilities

Reporting & Data Management

• Build, maintain, and validate operational and financial reports
• Perform data reconciliation across multiple systems to ensure accuracy
• Support recurring operational and workload reporting
• Develop and maintain Excel-based trackers, dashboards, and tools
• Monitor data quality and resolve discrepancies

Operations & Systems Support

• Provide cross-functional support across HR, Accounting, Service, and IT teams
• Assist with onboarding and offboarding workflows
• Support data imports, exports, and system updates
• Process and track operational and IT-related purchase orders
• Maintain documentation for processes, workflows, and SOPs

IT & Asset Coordination

• Track and maintain IT asset inventory (laptops, phones, hotspots, etc.)
• Coordinate device setup and recovery for new hires and terminations
• Assist with software license tracking and renewals
• Support user access reviews and basic system administration tasks
• Maintain accurate records of system access, assets, and configurations
• Coordinate with internal teams and external vendors to resolve issues

Workflow & Process Coordination

• Support weekly operational workflows and reporting cycles
• Track tasks and ensure deadlines and deliverables are met
• Assist with project coordination and operational initiatives
• Identify and suggest opportunities to improve efficiency and processes

Qualifications

Required

• Advanced Microsoft Excel skills (pivot tables, lookups, data cleanup)
• Experience with reporting and data reconciliation
• Experience with Smartsheet or similar workflow tools
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and cross-functional collaboration skills
• Comfortable learning and using multiple systems and tools

Preferred

• Experience with HRIS, payroll, or accounting systems
• Exposure to IT operations, asset tracking, or system administration
• Experience supporting operational or business teams