Sales & Project Administrator

Secheron Hasler USA is the U.S. arm of the Sécheron Hasler Group—a globally recognized, privately held Swiss company specializing in safety-critical electrical components and traction power systems. With a legacy of over 140 years of engineering excellence, we support industries ranging from railways to renewable energy with innovative, customer-centric solutions.

We’re seeking a proactive and organized Sales & Project Administrator to support both Sales Administration and Project Management efforts in our Bridgeville, PA office. This hybrid role consists of approximately 65% Sales Administration and 35% Project Administration responsibilities. The ideal candidate will be detail-oriented, technically proficient, and comfortable working cross-functionally with teams in the U.S. and abroad to support custom-engineered electrical switchgear projects.

Key responsibilities:

Sales Administration (65%):

• Enter and manage customer orders and transactions in Oracle ERP
• Handle Return Material Authorization (RMA) processes
• Support invoicing and payment follow-up for U.S. customer projects
• Manage sales administration for local services (repair, after-sales support, site services)
• Track and manage inventory tied to service and project support
• Liaise with internal departments including logistics, finance, and service teams
• Ensure accurate order fulfillment, customer communication, and sales closures for North American operations
• Assist with spare parts quotations

Project Administration (35%):

• Maintain organized electronic project files and electronic information storage locations (i.e., OneNote, Cloud, SaaS locations, etc.)
• Assist with data entry on project related forms and close-out deliverables
• Data entry for Oracle project data, change orders, spot buys, and spare parts ordering processing

Requirements

• Minimum of an associate degree required; coursework or certifications in project management, business administration, or supply chain management are a plus
• 2+ years of experience in sales support, operations, supply chain or project coordination role preferably in a manufacturing or engineering setting
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Strong MS Excel experience based on daily usage
• Experience with Oracle or similar ERP systems is highly preferred
• Strong organizational skills and attention to detail
• Effective communicator with strong written and verbal skills
• Able to work independently and handle multiple priorities
• Must be a U.S. citizen or lawful permanent resident (Green Card holder). Sponsorship is not available for this position

Preferred Qualities

• Understanding of typical sales order nomenclature and project workflows/terminology
• Familiarity with engineered-to-order product environments
• Self-starter, adaptable, collaborative, and solutions-oriented mindset

Work Environment & Physical Requirements

• Located onsite at our Bridgeville, PA facility in a professional office setting
• Primarily desk-based work with standard office equipment (computer, phone, printer)
• Ability to sit or stand at a workstation for extended periods
• Manual dexterity required for operating office equipment and handling documents
• Ergonomic workspace provided
• Reasonable accommodations available for individuals with disabilities

Benefits

Salary Range: $48,000 – $76,000 annually, commensurate with experience and qualifications.

Sécheron Hasler USA is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.