Service Purchasing Administrator

Job Description

Job Description

Company Background:

We are 24 (and growing) market-leading operating companies that deliver unmatched HVAC, mechanical, refrigeration, plumbing, and electrical solutions. We are actively building the nation's preferred technical service partnership for commercial MEP+ ecosystems, empowering industrial, commercial, and institutional clients—including Fortune 500 companies and other industry leaders across the United States—with reliable, innovative service. Learn more about us at

Frey Lutz Corp, located in Lancaster, has been Central PA's leading mechanical contractor for the past 48 years. We are a single-source solution from design through construction. At Frey Lutz, it's our unique, hands-on approach to every project that has won us some of the best HVAC and plumbing contracts in the area. The successful candidate will need to be self-motivated, possess communication and organizational skills, be able to handle multiple tasks, and have the willingness to learn.

Position Summary

This position reports directly to the Accounting Manager and works collaboratively with the Service Department to support operational and financial objectives. This position focuses on service-related purchasing, warranty processing, inventory documentation, and accurate financial recordkeeping. The role works closely with service technicians, vendors, and manufacturers and reports directly to the Accounting Manager.

Essential Duties and Responsibilities

· Process purchase orders for service-related parts, supplies, and equipment.

· Coordinate purchasing activities to ensure timely availability of materials for service operations.

· Process and track manufacturer warranty claims and warranty returns.

· Maintain accurate records of warranty credits, reimbursements, and outstanding claims.

· Verify pricing and coding of service purchases for proper accounting.

· Maintain organized records of purchasing, warranty documentation, and vendor files.

· Assist with month-end reporting and account reconciliations related to service operations.

· Communicate with vendors and manufacturers regarding warranty issues, returns, and purchase inquiries.

· Support the Service and Accounting Departments with administrative tasks and reporting.

· Ensure compliance with company policies, accounting procedures, and internal controls.

· Perform other duties as assigned.

Qualifications

· Associate degree in Accounting, Business Administration, or related field preferred.

· Minimum of 2 years of administrative, accounting, purchasing, or service department experience.

· Strong understanding of purchasing procedures and warranty administration.

· Proficiency in Microsoft Office, particularly Excel, and accounting.

· Excellent organizational skills and attention to detail.

· Strong communication and problem-solving abilities.

· Ability to manage multiple priorities while maintaining accuracy.

· 3:2 working schedule- 3 days in office, 2 days' work from home

Benefits

· Medical Insurance

· Dental Insurance

· Vision Insurance

· Life Insurance

· 401k with Company Match

· Disability Insurance

· Paid Vacation

· Paid Holidays

Frey Lutz offers competitive wages and comprehensive benefits. Frey Lutz Corp is an Equal Opportunity Employer and maintains a drug-free work environment.

Why Join Us?

We're committed to attracting talented individuals who seek a company with a strong foundation of success and an outstanding culture. We proactively provide competitive compensation, comprehensive benefits, and clear pathways for career advancement with autonomy and flexibility in an entrepreneurial environment.

Learn more about us at

We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business.