Payroll secretary

PAYROLL

DISTRICT -WIDE

CONFIDENTIAL PAYROLL SECRETARY

Full Time, 12 Month, 260 Day Position

Benefits will be according to the Crestwood School District Board of Directors and the Compensation Plan for Confidential Secretaries. Current Act 24 (82), Act 34, Act 114, Act 126, Act 151, and Act 168 Clearance. A pre-employment physical and drug test will be required as well. Salary will be based on experience.

Please send these requested documents and resume to [email protected] or mail by November 2, 2025:

Administration Office

Crestwood School District

281 South Mountain Blvd

Mountain Top, PA 18707

The Crestwood School District is an Equal Opportunity Employer

Position Description

POSITION TITLE: Confidential Payroll Secretary

DEPARTMENT: Central Administration

DATE: November 1, 2021

LOCATION: District Wide

REPORTS TO: Business Manager Assistant

POSITION GOAL: To support and facilitate a successful payroll operation for the Crestwood School District.

ESSENTIAL DUTIES _&_RESPONSIBILITIES:

1. Enter Payroll Account activities

2. Enter all new employees into Skyward Finance

3. Exit all former employees out of Skyward Finance

4. Prepare information for negotiation purposes

5. Maintain payroll ledger for examination by school auditors

6. Calculate and transfer monies from Cafeteria and athletic accounts to cover payroll expenses

7. Compute and prepare all checks for board signature, all taxes and voluntary deduction payments.

8. Responsible for making Federal withholding and social security tax deposit payments each payroll period

9. Complete 941 on a quarterly basis; compute yearly social security estimates and state reconciliation forms.

10. Complete PA State Income Tax Form 501 bi-weekly; prepare W3 reconciliation return quarterly, and the W2 State transmittal at the end of the year.

11. Responsible for checking information on EIT Quarterly before forwarding payments to Berkheimer.

12. Responsible for calculating and paying all employee deduction payments monthly

13. Compute and prepare all deductions and payments and submit them to the proper departments.

14. Prepare and enter unemployment compensation calculations

15. Prepare, maintain, and transmit employee contribution information to PSERS

16. Prepare, maintain, and transmit purchase of service information to PSERS

17. Skilled in the use of computer programs and office equipment

18. Type correspondence as necessary for the Business Office

19. Establish and maintain effective working relationships with other employees and the public

20. Keep complex records and prepare periodic reports

21. Update time (PTO) in Skyward & Frontline by running reports

22. Process and produce biweekly timecards for employee use

23. Calculate out and apply annual wage increases and longevity rates for support staff.

24. Process & payout "Lump sum" payments

25. Run auto accrual update for support staff sick time

26. Audit all timecards for accuracy in addition to paid time off & review for accuracy

27. Review, calculate & adjust longevity increases for all Support staff

28. Review & input in Skyward all Step increases for Support staff for the upcoming contract year

29. Perform all work assigned by the Director - Assistant Business Manager, and the Business Manager.

QUALIFICATIONS:

1. The Confidential Secretary must possess and demonstrate the ability to perform essential duties and responsibilities.

2. High School Diploma

3. Associate degree in Accounting or Business preferred

4. Minimum two years’ experience in bookkeeping and/or payroll

TERMS OF EMPLOYMENT

1. Full-time - 260-day appointment

2. Salary according to the agreement between the Crestwood School District Board of Directors and the employee. This position is a part of the Confidential Secretaries Compensation plan.

Job Types: Full-time, Contract

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person