Executive administrator

Executive Administrator

Catalent, Inc. is a leading global contract development and manufacturing organization (CDMO) whose mission is to develop, manufacture, and supply products that help people live better and healthier lives. Catalent is dedicated to delivering unparalleled service to pharma, biotech, and consumer health customers, supporting product development, launch, and full life-cycle supply. With time-tested experience in development sciences, delivery technologies, and multi-modality manufacturing, Catalent supports the acceleration of development programs and the launch of more than a hundred new products every year. Powered by thousands of scientists and technicians and the latest technology platforms at more than 40 global sites, Catalent supplies billions of doses of life-enhancing and life-saving treatments for patients annually.

This position is accountable for performing a wide variety of administrative support tasks for the following Philadelphia Site Leadership teams (SLT): General Manager, HR, Finance, Supply Chain, Quality, Operations, Project Management, Continuous Improvement and Environmental Health and Safety.

This is a full-time on-site hourly position, Monday - Friday 8:00am - 5:00pm

Catalent is committed to a Patient First culture through excellence in quality and compliance, and to the safety of every patient, consumer, and Catalent employee.

The Role:

• Maintain and schedule Outlook calendar for members of the SLT

• Develop agendas for individuals visiting the Philadelphia site and forward corresponding Outlook appointments

• Schedule and prepare for weekly SLT and Forecasting meetings; Prepare agenda in advance; Forward meeting notes

• Interact with various levels of contacts inside the company to gather and prepare information relative to the executive's function.

• Field general inquiries from site employees

• Schedule and execute presentations for Quarterly Town Hall Meetings

• Update and follow through on delegated tasks to ensure progress to deadlines

• Assist with planning, execution, and monitoring of projects, often involving research, data analysis, and report preparation

• Other duties as assigned

The Candidate:

• Requires Bachelor's degree and 5 years of executive administrative experience supporting leadership teams

• Must have advanced skills in Microsoft Office to include Excel, PowerPoint and Outlook Calendar Management

• Must have excellent written and verbal communication skills

• An individual may be required to sit, stand, walk regularly and occasionally lift 0-15 pounds

Why you should join Catalent:

• Defined career path and annual performance review and feedback process

• Diverse, inclusive culture

• Positive working environment focusing on continually improving processes to remain innovative

• Potential for career growth on an expanding team within an organization dedicated to preserving and bettering lives

• 152 hours of PTO + 8 paid holidays

• Several Employee Resource Groups focusing on D&I

• Dynamic, fast-paced work environment

• Community engagement and green initiatives

• Generous 401K match

• Medical, dental and vision benefits

• Tuition Reimbursement - Let us help you finish your degree or start a new degree!

• WellHub- program to promote overall physical wellness

• Perkspot - offers exclusive or private discounts from approximately 900+ merchants in a wide array of categories

Catalent offers rewarding opportunities to further your career! Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.

personal initiative. dynamic pace. meaningful work.

Visit Catalent Careers ( to explore career opportunities.

Catalent is an Equal Opportunity Employer, including disability and veterans.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to [email protected] . This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.

Notice to Agency and Search Firm Representatives: Catalent Pharma Solutions (Catalent) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Catalent employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Catalent. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Important Security Notice to U.S. Job Seekers:

Catalent NEVER asks candidates to provide any type of payment, bank details, photocopies of identification, social security number or other highly sensitive personal information during the offer process, and we NEVER do so via email or social media. If you receive any such request, DO NOT respond- it is a fraudulent request. Please forward such requests to [email protected] for us to investigate with local authorities.

California Job Seekers can find our California Job Applicant Notice HERE ( .