Accounts Payable

Job Summary:

The Accountant I is responsible for the accurate and timely processing of vendor invoices, payment transactions, and financial documentation within a beverage manufacturing environment. This role ensures proper matching of purchase orders, resolves discrepancies with internal teams and suppliers, and supports period-end closing activities. The ideal candidate has strong attention to detail, excellent communication skills, and experience with payables in a manufacturing or supply chain setting.

Key Responsibilities:

Invoice Processing & Vendor Management

• Receive, review, and enter vendor invoices into the accounting system
• Match invoices to purchase orders and receiving reports (3-way matching)
• Research and resolve invoice discrepancies and communicate with vendors as needed
• Maintain organized and up-to-date vendor files and payment records
• Ensure timely payment of vendor obligations according to terms

Payment Processing & Cash Handling

• Prepare and process weekly check runs, ACH, and wire payments
• Monitor due dates to prevent late fees or service interruptions
• Reconcile accounts payable transactions and maintain general ledger accuracy
• Support petty cash reconciliation and employee reimbursements when needed
• Assist with maintaining positive cash flow visibility through accurate tracking

Documentation & Compliance

• Maintain accurate and complete records for all payables transactions
• Support internal and external audits with required documentation
• Ensure adherence to internal financial controls and accounting policies

Cross-Functional Support

• Collaborate with Production, Warehouse, Supply Chain, and Quality teams to resolve invoice issues
• Communicate payment status and issues to internal departments and suppliers
• Assist in month-end close by providing accrual data and reconciliations
• Support finance team in process improvement and ERP system projects

Key Performance Indicators (KPIs):

Invoice Processing Time: Average time from receipt to entry

Payment Accuracy Rate: Percentage of error-free payments

Aging Payables: Percent of invoices paid within terms

Discrepancy Resolution Time: Time taken to resolve vendor disputes

Audit Readiness: Accuracy and availability of supporting documentation

System Utilization: Efficient use of tools and reporting features

Requirements

Education & Experience:

• Associate’s degree in Accounting, Finance, or a related field required; bachelor’s preferred
• 2+ years of accounts payable experience, preferably in a manufacturing or supply chain environment

Skills & Competencies:

• Strong understanding of accounts payable processes and 3-way matching
• High attention to detail and numerical accuracy
• Strong organizational and time management skills
• Effective communication skills for working with vendors and internal teams
• Proficiency in Microsoft Excel and accounting/reporting tools
• Ability to work independently and manage multiple priorities in a fast-paced setting

Salary Description

$75,000 annually