Billing Assistant

Job Description

Job Description

Mid-Sized regional law firm looking to add a billing assistant to our team. We seek a detail orientated and motivated candidate to work within the firm’s Finance department. The candidate will be amenable to working with flexible billing assignments, tasks supporting the billing, e-billing and collections processes.

Job Description:

• Generate and distribute pre-bills
• Finalize and prepare invoices for mailing or e-billing while ensuring proper submission of all invoices.
• Finalize, prepare and submit to E-Billing Hub e-billed invoices, providing supporting documentation.
• Ensure all e-billed invoices are fully submitted, following up as necessary with clients or attorneys.
• Ensuring appropriate billing guidelines are followed.
• Assist with e-billing set-ups and maintenance through client and vendor contacts.
• Preparation of supporting documentation
• Client and matter maintenance of billing notes including critical information needed to prepare invoices as well as client specific information.
• Researching and responding to internal and external billing inquiries.
• Collaborate with attorneys, clients and team members to resolve billing inconsistencies and errors.
• Collaborate with senior e-billing team members to resolve e-billing issues.
• Assist with accounts receivables, aging balances and collections.
• Provide client accruals, status updates and budgets upon requests.

Skills/Abilities :

• Excellent communication skills.
• Excellent interpersonal skills and attention to detail.
• Excellent time management skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced environment.
• Aptitude for learning new applications, systems and processes.
• Ability to maintain confidentiality.
• Proficient in MS Office 365. Proficient in MS Excel. Demonstrated experience with V-Lookup
• Proficiency in Juris, Aderant and E-Billing Hub strongly preferred.
• Working knowledge of e-billing platforms and outside counsel guidelines.

Education and Experience:

• Bachelor’s degree or relevant work experience required.
• Minimum two years of billing experience, preferably in a law firm or medical billing environment.