Business Data Administrator

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Position Title: Business Data Administrator

Company : Olevian Numismatic Rarities

Location : Pittsburgh, Pennsylvania

About Us:

Olevian Numismatic Rarities (ONR) is a dynamic and growing company based in Pittsburgh, Pennsylvania, that buys, sells, and appraises rare coins, paper money, and precious metals products like gold, silver, and platinum. In addition to our numismatic offerings, we carry a wide array of safes, including burglary, fire, and gun safes, as well as a comprehensive selection of coin and currency supplies and accessories.

ONR has garnered recognition within the industry, being recently featured among the “Top 100 Companies in Numismatics” in 2024 by Coin World— a leading industry publication. Our business operates through multiple channels, including our retail gallery in the Shadyside neighborhood of Pittsburgh, our website ONRcoins.com and other internet platforms, as well as at numerous regional and national coin shows throughout the year.

At ONR, we are committed to providing the most personalized, comprehensive, and integrated client experience in the industry. Our diverse offerings encompass specimen sourcing and acquisition, collection curation and management, authentication and grading, storage and security, valuation and liquidation, and other professional consulting solutions.

Our team of experts travels across the United States in search of scarce and valuable specimens, while also assisting in building collections and portfolios for numismatists and investors alike. With a strong emphasis on integrity, ONR is dedicated to developing robust business relationships and ensuring that the collecting and investing experience is both enjoyable and financially rewarding for our clients.

The goal of ONR is to redefine rare coin private ownership by partnering with clients to preserve specimens of numismatic antiquity and facilitate their study and appreciation by people worldwide. We are committed to upholding the highest standards of service and expertise, making ONR the premier destination for numismatic assets and services.

Position Overview:

We are looking for a talented, full-time Business Data Administrator to oversee the management and maintenance of our company's financial, inventory, and operational data. The ideal candidate will have a strong background in data management, exceptional attention to detail, and the ability to work effectively in a fast-paced environment. This role will involve maintaining accurate records, ensuring data integrity, and supporting various business functions with timely and reliable data analysis.

Responsibilities:

· Manage and maintain financial records, including purchase and sales invoices, expense receipts, and transaction data.

· Maintain inventory records, including coin and bullion inventory, wholesale/retail buy and sell sheets, and appraisal documents.

· Coordinate third-party grading submissions and maintain related documentation.

· Manage trade-show applications, bourse fees, and other event-related records.

· Maintain wholesale coin and bullion trade accounts and monitor related data.

· Oversee online platforms, including ONR and 3rd party website data, affiliate internet vendor portals, and ensure accurate data entry and updates.

· Manage shipping and insurance records for inventory transactions.

· Ensure compliance with Anti-Money Laundering (AML) regulations and maintain related documentation.

· Coordinate travel and lodging itineraries for company representatives attending events or meetings.

Qualifications:

· Genuine curiosity and interest in learning more about our intriguing industry. We will teach you everything you need to know to be successful in your role. However, preference will be given to applicants with professional experience in the coin and bullion industry.

· Bachelor's degree in Finance, Accounting, Business Administration, Information Systems, or related field is preferred, but not required.

· Proven experience in data management, preferably in a financial or business setting.

· Strong proficiency in Microsoft Excel and other data management software.

· Excellent attention to detail and accuracy in data entry and analysis.

· Ability to work independently and prioritize tasks effectively in a fast-paced environment.

· Strong communication and organizational skills.

· Knowledge of Anti-Money Laundering (AML) regulations is a plus.

Benefits:

· Competitive salary commensurate with experience.

· Comprehensive benefits package including health, dental, and vision insurance.

· Retirement savings plan with company matching.

· Opportunities for professional development and advancement.

· Dynamic and collaborative work environment.

Job Type: Full-time

Pay: $40,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 1 year

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person