AP Specialist

Job Title: Accounts Payable Specialist

Location: Blue Bell, PA (Fully on-site)

Pay: $23-$25/hr

Job Description

The Accounts Payable Specialist will manage full-cycle accounts payable activities, ensuring invoices are accurately processed, matched, and paid in accordance with company policies. This role focuses on high-volume invoice processing, payment runs, and vendor communication while maintaining strong relationships with internal branch offices and external suppliers.

Responsibilities

• Process high-volume payments, including scheduled check, in accordance with company policies and procedures.
• Update, review, and process approximately 180 invoices per day and at least 200 invoices per week with a high level of accuracy and attention to detail.
• Match invoices to purchase orders using 2-way and 3-way matching to ensure proper authorization and accurate coding.
• Enter non-PO invoices in an accurate and timely manner, verifying all required information is complete and correct.
• Review invoice entries for accuracy, resolving discrepancies and issues promptly.
• Work closely with branch offices to ensure invoices are processed and paid according to company policy and agreed terms.
• Maintain positive, professional relationships with branch offices and company suppliers, providing timely responses to inquiries.
• Handle payment processing activities including positive pay, check inquiries, check returns, and voids.
• Communicate regularly with vendors, including calling to confirm or obtain remittance addresses and payment details as needed.
• Support ACH setup requests and ensure electronic payments are configured correctly.
• Utilize JD Edwards or similar ERP systems to enter, track, and reconcile accounts payable transactions.
• Use Microsoft Excel to support accounts payable activities, including basic pivot tables, VLOOKUP, and formulas for reporting and analysis.

Essential Skills

• At least 3 years of full-cycle accounts payable experience, individually processing around 180 invoices per day
• Minimum of 3 years of experience performing 2-way and 3-way invoice-to-purchase-order matching.
• At least 3 years of hands-on experience with an ERP system such as JD Edwards, Oracle, SAP, Workday, NetSuite, Microsoft Dynamics, or a similar platform.
• Proven experience in high-volume invoice processing and payment processing within an accounts payable function.
• Strong proficiency in Microsoft Excel, including experience with basic pivot tables, VLOOKUP, and formulas.
• Demonstrated ability to review invoices and entries for accuracy and resolve discrepancies promptly.
• Experience working with purchase orders and invoice processing in a structured, policy-driven environment.
• Effective verbal and written communication skills for interacting with vendors, branches, and internal stakeholders.
• Ability to manage time effectively and maintain accuracy while working with large volumes of transactions.

Interviews are happening this week! If interested, please send over your most recent resume to smauriello@ astoncarter.com along with your availability for a 10-minute phone screen to go over the position in more detail.

This is a Contract to Hire position based out of Blue Bell, PA.

The pay range for this position is $23.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Blue Bell,PA.

This position is anticipated to close on May 19, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.