Accounts Payable Assistant

Overview of the Role:

The Accounts Payable Assistant provides a critical link between our Finance and US Operations teams, ensuring accurate and timely client billing, managing billing workflows, and supporting Accounts Payable with vendor and expense-related queries.

Essential Duties and Responsibilities:

Billing & Financial Coordination

• Collect, validate, and submit billing information from internal teams to support client invoicing
• Monitor billing cycles and ensure invoices are issued in accordance with client agreements and timelines
• Identify and resolve billing discrepancies with internal teams and clients

Client Budget Oversight & Expense Tracking

• Monitor client budgets and ensure alignment with project scopes
• Track operational expenses and reconcile accounts to support financial reporting

Accounts Payable & Vendor Support

• Respond to Accounts Payable inquiries related to billing, subcontractor and vendor payments
• Coordinate with vendors and AP teams to resolve payment issues

Compliance & Audit Support

• Handle confidential financial and client data according to data protection regulations
• Support teams by gathering and preparing documentation for internal and external audits

What You’ll Bring:

• Strong analytical, organizational, and problem-solving skills
• Strong data entry skills with excellent attention to detail
• Ability to manage multiple tasks simultaneously while maintaining professionalism
• Effective communication and collaboration abilities
• Experience working with Microsoft Office Suite software, including Outlook and Excel
• Experience in billing, accounts payable, or financial coordination (professional services preferred)
• Proficiency in financial systems; SQL and NetSuite knowledge a plus

Why IP House:

IP House is redefining how the world combats illicit trade and intellectual property theft—delivering scalable, end-to-end solutions that empower global brands and rights holders through innovation, strategic expertise, and a relentless commitment to global enforcement.

Achieving this ambitious mission requires the collaboration of an exceptionally talented team. We believe our people are the foundation of everything we do—and we invest accordingly. From day one, we foster a culture rooted in continuous learning, professional growth, and shared excellence.

We also understand that meaningful work begins with a strong foundation. That’s why we offer a flexible work environment and a comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families.

Here, you’ll have the opportunity to shape a fast-scaling organization with a strong reputation for results—and room to grow with it. Join us in safeguarding the brands, content, and innovations that shape our world.

IP House is an equal opportunity employer dedicated to fostering a respectful, collaborative, and inclusive work environment.