Executive Assistant

Full-Time Executive Administrative Assistant

Elizabeth Township is seeking a qualified, professional, and highly organized individual to fill the position of a Full-Time Executive Administrative Assistant.

This position provides high-level administrative support to the Township Manager and Assistant Township Manager with the daily operations of the Township. The Job description and requirements will be available on the Townships website.

Salary Range: $55,000.00 to $65,000.00 per year, depending on qualifications and experience.

Benefits: This full-time position includes a competitive benefits package.

Interested applicants should submit a resume and letter of interest to:

Elizabeth Township

522 Rock Run Road

Elizabeth, PA 15037

Applications may also be submitted by email to Township Manager Tammy Firda at [email protected].

Elizabeth Township is an Equal Opportunity Employer.

Position Summary:

Elizabeth Township is seeking a highly organized and professional Executive Assistant to provide administrative and operational support to the Township Manager and Assistant Township Manager. This position plays a key role in ensuring efficient day-to-day operations, coordination of communications, and support of Township functions while maintaining a high level of professionalism and confidentiality.

Key Responsibilities:

• Provide direct administrative support to the Township Manager and Assistant Township Manager

• Manage calendars, schedule meetings, and coordinate appointments

• Prepare meeting agendas, packets, minutes, and official correspondence

• Assist with preparation of reports, presentations, and Board meeting materials

• Serve as a liaison between administration, staff, elected officials, and the public

• Coordinate public meeting notices and ensure compliance with Sunshine Act requirements

• Maintain organized filing systems (electronic and physical)

• Handle confidential and sensitive information with discretion

• Oversee accounts receivable and accounts payable

• Oversee township administrative projects and initiatives as assigned

• Oversee planning and zoning administration

• Directs/delegates Township community and recreational events

• Assist with special projects, grants, and administrative initiatives

• Answer phones, respond to inquiries, and provide customer service to residents

• Support general office operations and assist other departments as needed

Qualifications:

• High school diploma or GED required; Associate’s or Bachelor’s degree preferred

• Experience in accounting and finance preferred

• Minimum of 3–5 years of administrative experience, preferably in a municipal or government setting

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Ability to multitask and prioritize in a fast-paced environment

• Experience with public meetings, agendas, and minutes preferred

• Experience with accounts receivable and accounts payable

• Ability to maintain confidentiality and professionalism at all times

Additional Requirements:

• Ability to attend evening meetings as required

• Knowledge of municipal operations, Pennsylvania Sunshine Act, and Right-to-Know Law is a plus

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person