Accounting Specialist

Job Description

Job Description

Description:

The Accounting Specialist is responsible for daily accounting operations, including accounts payable (AP), accounts receivable (AR), cash management, and payroll processing. This role ensures accurate and timely transaction processing while supporting month-end close activities and maintaining strong financial records.

Accounts Payable (AP)

• Process vendor invoices accurately and in a timely manner
• Perform vendor statement reconciliations
• Prepare and execute payment runs
• Maintain vendor accounts and records including W-9’s, EFT information, terms, certificates of insurance requests, and 1099’s

Accounts Receivable (AR)

• Generate customer invoices and manage billing processes
• Apply cash receipts and maintain accurate records
• Conduct collections and communicate with customers regarding outstanding balances
• Review customer accounts and verify credit references

Cash Management

• Record daily bank transactions
• Perform bank reconciliations and resolve discrepancies

Payroll

• Process payroll within the ERP system
• Ensure accuracy and compliance with payroll requirements

Other Duties

• Enter and track credit card transactions and expenses
• Support month-end close, including AP/AR reconciliations, commission tracking, and schedule preparation
• Assist with sales tax filings, year-end audit, and other periodic reporting requirements
• Prepare and distribute 1099’s

Qualifications & Skills

• 2–5 years of accounting or bookkeeping experience
• Experience with ERP systems (Odyssey preferred)
• Strong attention to detail and organizational skills
• Ability to manage recurring processes independently
• Intermediate proficiency in Microsoft Excel

• Accurate and timely processing of financial transactions
• Well-maintained and current AP/AR aging reports
• On-time payroll and vendor/customer payments
• Consistent, reliable support of month-end close processes

Other Position Demands or Requirements:

Must be detail oriented and a self-starter. Perform other duties as assigned.