Office Manager (with Accounting Experience)

Job Description

Job Description

Job Summary:

We are seeking a detail-oriented and highly organized Office Manager with Accounting Experience to oversee daily office operations and manage key accounting functions, including Accounts Payable (A/P), Accounts Receivable (A/R), Payroll, and Invoicing. This role is essential to ensuring smooth financial and administrative operations within the company.

Key Responsibilities:

Office Management:

• Oversee daily office operations, including supplies, scheduling, and general administrative tasks
• Act as the primary point of contact for vendors, clients, and employees regarding administrative matters
• Maintain and organize office records, ensuring compliance with company policies
• Onboarding new employees
• Maintain personnel files

Accounting & Financial Management:

• Accounts Payable (A/P): Process vendor invoices, verify accuracy, and ensure timely payments
• Accounts Receivable (A/R): Generate and send customer invoices, follow up on outstanding payments, and reconcile accounts
• Payroll Processing: Manage employee timesheets, process payroll, and ensure compliance with tax and labor regulations
• Bank Reconciliation: Reconcile company bank statements and credit card transactions
• Financial Reporting: Prepare financial reports, including expense summaries, profit/loss statements, and aging reports

Compliance & Record-Keeping:

• Maintain accurate financial records and documentation for audits and tax purposes
• Ensure compliance with local, state, and federal financial regulations
• Maintain required personnel records

Qualifications & Skills:

• Education: High School Diploma, and/or Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field (preferred).
• Experience: 3-5 years of experience in accounting, bookkeeping, or office management.
• Technical Skills:
  • Proficiency in Excel, MS Word, payroll software and accounting software
  • Familiarity with payroll processing systems and tax filings
• Soft Skills:
  • Strong organizational and multitasking abilities
  • Excellent attention to detail and accuracy in financial reporting
  • Effective communication skills to interact with vendors, employees, and management

Preferred Qualifications:

• Experience in Manufacturing
• Knowledge of HR processes, benefits administration, and compliance regulations

Compensation & Benefits:

• Competitive salary based on experience
• Health, dental, and vision insurance options
• Vacation
• Paid Holidays
• 401(k) with company match

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