Receptionist/Administrative Assistant

Job Description

Job Description

We are looking for a friendly and welcoming Administrative Assistant/Receptionist to join our company.

Department: Administration

Job Summary:

The Administrative Assistant/Receptionist is assigned to a variety of tasks. From the basic ones such as answering phones and greeting visitors, to the more complex ones such as notarizing documents. The main goal of the Administrative Assitant is to assist the employees wherever needed.

Duties and Responsibilities:

• Answer/Direct phone calls
• Post office runs/Sort and Distribute mail
• Order supplies
• Keep kitchen/conference room stocked and clean
• Greet visitors/employees
• Schedule meetings
• Book flights/hotels
• Assist in ordering/setting up lunches
• Assist in planning/setup for company activities and parties
• Ship/Track inbound and outbound packages
• Notarize documents
• Send out monthly employee credit card statements
• Enter monthly credit card reports
• Fill out and turn in Credit Applications
• Write/Edit PO's
• Take/Distribute Production Meeting Notes
• Assist in Innergy
• Document subcontracts
• Update Lien Meeting Calendar
• Track Price & Proceeds/Disputes
• Update Quality Control excel sheet

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Experience with Microsoft office required
• Associate degree preferred
• Must be organized and have strong attention to detail

Education and Experience:

• High school diploma or equivalent.

Supervisory Responsibilities:

• Collect/Approve monthly credit card reports

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 20 pounds at times.