Administrative Assistant

Job Description

Job Description

Position Overview:
We are seeking a detail-oriented and proactive Administrative Assistant to support our leasing and operations teams. The ideal candidate will play a key role in ensuring efficient office operations, assisting in customer relations, and maintaining organized records. This is an excellent opportunity for someone looking to grow their career .

Key Responsibilities:

• Administrative Support:

  • Provide general administrative support to the leasing and property management teams.
  • Manage correspondence, including emails, phone calls, and mail.
  • Schedule and coordinate meetings, appointments, and property viewings.
  • Maintain and organize physical and digital filing systems.

• Tenant Relations:

  • Assist in onboarding new tenants by preparing lease agreements and welcome packets.
  • Respond to tenant inquiries and requests efficiently and professionally.
  • Coordinate maintenance requests and follow up with service providers.

• Record Keeping:

  • Assist in maintaining accurate and up-to-date records of lease agreements, tenant information, and property details.
  • Prepare and track invoices, payments, and financial documentation.
  • Generate reports related to leasing activity, property maintenance, and tenant interactions as needed.

• Office Management:

  • Order and manage office supplies and ensure common areas are well-maintained.
  • Assist in the implementation of office procedures and policies to enhance efficiency.
  • Collaborate with team members to support various projects and initiatives.

Qualifications:

• High school diploma or equivalent; associate’s or bachelor’s degree in business administration or related field preferred.
• Proven experience in an administrative role, preferably in real estate, property management, or leasing.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with property management software is a plus.
• A team player with a positive attitude and willingness to learn.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional development and career advancement.
• A collaborative and dynamic work environment.
• [Add any additional perks or benefits specific to your company, e.g., remote work options, flexible hours, etc.]