Freezer/Sample Management Coordinator

The Opportunity:

In this role, you will report to the Onsite Manager and will work closely with the Avantor’s Advanced Laboratory Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.

Location: Spring House, PA

Shift: Monday - Friday 8:00 AM - 4:30 PM

Hourly Rate: $21.00 - $24.00

Benefits:

• Health and Wellness: Medical, Dental, Vision, and Wellness programs

• Time Off: Paid Time Off (PTO), Company-paid holidays, Choice holidays, etc.

• Financial Well Being: Spending Accounts: Flexible Spending Account (FSA), Health Savings Accounts (HSA), commuter benefits, 401(k), tuition assistance, employee stock purchase plan discount

• Added Protection Coverage: To include critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto, and home insurance

• Recognition: Celebrate your peers and earn points to redeem for gifts and products

What we’re looking for

Education: High School Diploma or GED required; Associate’s or Bachelor’s degree preferred.

Experience:

• 1–3 years of laboratory experience in sample handling, inventory management, or logistics coordination.

• Experience working in cold storage environments (e.g., -80°C freezers) and handling frozen biological or chemical materials.

• Familiarity with hazardous chemical handling protocols and proper use of PPE.

Technical Skills:

• Proficiency in Microsoft Excel for data tracking, reporting, and inventory management.

• Experience with inventory management systems such as Mosaic or other LIMS (Laboratory Information Management Systems).

• Strong attention to detail in labeling, documentation, and sample traceability.

• Ability to follow Standard Operating Procedures (SOPs) and maintain compliance with lab safety standards.

Soft Skills:

• Effective communication skills for coordinating with cross-functional teams and responding to sample requests.

• Collaboration tool experience (Microsoft Teams preferred).

Preferred Certifications:

• Hazardous Chemical Safety Training (e.g., OSHA-compliant or internal lab certification).

• Biosafety Level 1 or 2 Training

• GxP (Good Laboratory Practice) or GLP Certification

• Lab Equipment Calibration Training

• Basic Laboratory Techniques Certificate

How you will thrive and create an impact

Avantor’s Advanced Laboratory Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support. In this role you will:

• Prepare and allocate shipments; ensure samples and paperwork are dock-ready.

• Communicate with senders, receivers, and dock staff to confirm details and resolve issues.

• Maintain daily whiteboard updates and track shipment volume.

• Calibrate lab instruments (pH meters, conductivity meters, scales) daily.

• Ensure availability of buffer and storage solutions; log results in Excel.

• Conduct lab walkthroughs to identify incoming shipments and update inventory.

• Return shipping materials and monitor freezer/refrigerator storage capacity.

• Maintain manual logs for sample types and available slots.

• Process internal sample requests via email; label and package materials accurately.

• Respond to inquiries and clarify sample requests.

• Maintain lab supplies and perform freezer maintenance as needed.

• Update request logs and inventory systems.

• Track daily metrics in Excel for monthly reporting.

Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.



The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.


We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!

EEO Statement:

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

For more information about equal employment opportunity protections, please view the Know Your Rights poster .

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3rd Party Non-Solicitation Policy:

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.