Sr Office Administrative Coordinator

Prequel Solutions is recruiting for an Equipment Finance Administrative Coordinator with a well-established financial services organization in Berwyn, PA .

This is a great opportunity for an organized, professional, and proactive administrative professional who enjoys being the person that keeps an office and team running smoothly. This role offers a mix of day-to-day administrative support, meeting and calendar coordination, reporting, onboarding assistance, and office operations support.

This is a primarily onsite role best suited for someone who enjoys working in a collaborative office environment and thrives in a hands-on support position.

Key Responsibilities

• Provide administrative support to the Equipment Finance leadership team

• Manage calendars, meetings, appointments, and conference room scheduling

• Coordinate video conferencing and meeting logistics

• Prepare presentations, reports, and other materials using PowerPoint, Excel, and Word

• Draft and proofread written communications to ensure professionalism and accuracy

• Maintain organizational charts, directories, calendars, files, and internal documentation

• Coordinate travel arrangements and expense reporting as needed

• Attend select team meetings, capture notes/action items, and help drive follow-up

• Assist with weekly, monthly, and quarterly reporting

• Support onboarding activities for new hires, including coordination of equipment and access requests

• Process invoices and support administrative tracking needs

• Manage office-related responsibilities such as supplies, deliveries, mail, visitors, and general facility coordination

• Assist leadership with special projects and additional administrative needs as they arise

Qualifications

• High school diploma or equivalent required; Associate's degree preferred

• 5+ years of administrative, executive support, office coordination, or related experience preferred

• Strong verbal and written communication skills

• Strong organizational skills with the ability to manage multiple priorities

• Proficiency in Microsoft Office , especially Outlook, Excel, PowerPoint, and Word

• Ability to learn new systems and internal tools quickly

• Detail-oriented, dependable, and proactive

• Comfortable working independently with limited direction

• Prior experience in a professional office, banking, financial services, or corporate environment is a plus

What We're Looking For

The ideal candidate is:

• Professional and polished

• Highly organized and detail-oriented

• Proactive and forward-thinking

• Comfortable handling a mix of routine administrative work and team support responsibilities

• Someone who enjoys being the go-to person in the office and helping keep operations running smoothly