Administrative Assistant

Rock Candy Paint Crew (RCPC)
Remote | Part-Time (with potential to grow)

About Rock Candy Paint Crew
Rock Candy Paint Crew is a fast-growing mural and creative company specializing in large-scale installations for brands like Playa Bowls. We work nationwide, bringing bold, high-energy artwork to life across retail spaces. Our team thrives on creativity, organization, and delivering high-quality work on tight timelines.

Role Overview
We’re looking for a highly organized, detail-oriented Administrative Assistant to support day-to-day operations. This role is perfect for someone who loves keeping things on track, communicating with teams, and building systems that help creative projects run smoothly.

Key Responsibilities

• Manage and track invoices, deposits, and payment follow-ups (QuickBooks)
• Send contracts and onboarding documents (SignWell)
• Coordinate schedules for mural projects, travel, and team logistics
• Communicate with clients to confirm timelines, project details, and expectations
• Organize and maintain digital files, folders, and SOPs
• Assist with onboarding new contractors (collect W9s, contact info, etc.)
• Help track project budgets, expenses, and receipts
• Support internal systems and help improve workflows over time

What We’re Looking For

• Strong organizational skills and attention to detail
• Clear, friendly, and professional communication style
• Ability to manage multiple projects at once and meet deadlines
• Comfortable working independently in a fast-paced environment
• Problem-solver mindset with a proactive attitude

Preferred Experience

• Experience with QuickBooks
• Background in admin, operations, or project coordination
• Experience working with creative teams or small businesses
• Familiarity with Google Drive organization and workflow systems

Compensation & Details

• Starting hourly rate: $18–$25/hour (based on experience)
• Flexible schedule (10–20 hours/week to start)
• Opportunity to grow into a larger operations role
• Occasional travel coordination (not required to travel)

Why Work With Us

• Be part of a creative, growing company working on projects across the country
• Flexible, supportive work environment
• Opportunity to help shape systems and grow with the business
• Work closely with a tight-knit, collaborative team

How to Apply

Please send:

• A short intro about yourself
• Relevant experience
• Resume

to: [email protected]
Subject line: Administrative Assistant – RCPC

Pay: $18.00 - $25.00 per hour

Benefits:

• Flexible schedule

Application Question(s):

• Describe how you keep track of multiple projects, deadlines, and communications at once. What tools or systems do you use?
• Tell us about a time you caught a mistake or prevented an issue before it became a bigger problem.
• Draft a short email following up on a $14,000 overdue invoice that is 2+ weeks late. Keep it professional but friendly.
• If you were managing:

3 overdue invoices
2 new contracts that need to go out
a mural team traveling tomorrow missing details
how would you prioritize your day?

• What tools have you used for:

invoicing
contracts
scheduling
file organization

• This role is remote and self-directed. How do you stay on task and accountable without supervision?
• A client is slow to respond and holding up a project timeline. What would you do?
• Have you ever improved a system or workflow at a job? What did you change and why?
• What interests you about working with a mural/creative production company like Rock Candy Paint Crew?
• Do you prefer clear instructions or figuring things out as you go? Give an example.

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 2 years (Preferred)

Work Location: Remote