Creative project coordinator

About Us
Fiore Design is an award-winning graphic design studio specializing in large-format graphics, branded environments, and wayfinding solutions for spaces that tell a story. We work with clients ranging from small businesses to Fortune 500 companies to transform environments into immersive brand experiences, create and expand brand identities, and produce marketing materials that get results.

About the Role
We’re on the hunt for a master organizer—a detail-driven, big-picture thinker who thrives in a fast-paced creative studio. If you love puzzles, schedules, and finding the perfect rhythm to keep a team moving, this is your dream role. As the timekeeper
and traffic controller, you’ll keep project timelines on track, ensure task hours stay within budget, and spot potential roadblocks before they derail a project.

While you won’t be designing, you’ll be central to every project’s success. You’ll support the CEO and project managers by tracking workflow, reviewing project profitability, and keeping operations running smoothly so our creative team can focus on what they do best. Your ability to project and forecast to implement pivots in real time will keep everyone on track and the creativity flowing. You will have daily check-ins with the team to ensure you manage expectations and keep all project details as expected.

This role is for you if you see scheduling like Tetris and always find the perfect fit, love keeping projects (and people) on time, and enjoy following up to make sure “done” really means done. If collaborating with designers and project managers to keep large-scale projects moving excites you, this could be the perfect fit.

This is new position at Fiore Design, and the right person will help shape it. As we grow, you’ll have the opportunity to refine processes, introduce efficiencies, and expand your responsibilities in ways that fit your strengths. Come be part of our growing studio.

Key Responsibilities

• Own and maintain schedules across all active projects, ensuring team members meet milestones and budget expectations.
• Manages our daily hot sheet of projects on google docs
• Monitor and report on project hours, flagging any scope concerns or possible overages.
• Support CEO and project managers with internal coordination of tasks and day-to-day needs.
• Coordinate internal team communications and reminders related to project deliverables, check-ins, and deadlines.
• Review budgets and estimates against hours spent and look at how we can do better with each project to create efficiencies.
• Foster positive communication across diverse personalities and roles in the studio. Spot roadblocks in advance.
• Juggle projects while working with multiple teams to re-direct in order to best meet deadlines or note when additional resources will be needed.

Qualifications

• Bachelor's degree preferred (Communications, Marketing, Design, Business,

or similar).

• 2–4 years of experience in a creative agency or related field (internships count).
• Exceptional organizational skills and time management abilities.
• Strong attention to detail, with an ability to juggle multiple priorities.
• Must be a strategic thinker.
• Friendly, positive, and collaborative team spirit.
• Familiarity with project management tools (Harvest and Teamwork) is helpful, but not required.

Bonus If You…

• Have a natural curiosity about branding, creative environments, or marketing.
• Enjoy creating order out of chaos with offering solutions as a goal.
• Have a strong work ethic and a sense of ownership in what you do.
• If you worked for a printer and understand the war room or scheduling room.
• Can learn different personalities and respectfully work with them to help them meet project goals.

To Apply:

If you feel you fit this description, send an email to [email protected] - tell us why and attach your resume. We’d love to hear how you’d help us stay on track, on time, and on brand.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 20 – 25 per week

Work Location: Hybrid remote in Haverford, PA 19041