Senior Administrator
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source. Become a part of the Temple family and you will have access to the following:
Full medical, dental, vision coverage
Paid time off
9 Federally Observed Paid Holidays
3 Personal Days
Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
A generous retirement plan and so much more! Position Summary:
Reporting to the Sr. Director, Basic Science Research Administration, The Senior Administrator has administrative responsibility for the assigned centers including fiscal responsibility for all research-related accounts, gifts, endowments, and operating funds. Provides high-level review of all Center funding on a monthly basis, provide financial oversight, planning and expense projections in support of the assigned Center(s). The Senior Administrator directs and manages all business processes for faculty and staff including managing salaries; procurement; budget administration; pre-award grant submission and post award grant administration including cost transfers. As Senior Administrator, you will be expected to strategize with the faculty and fellows you support to provide management of their financial research portfolio, suggest funding opportunities, advise on potential funding gaps/issues, monitor and enforce compliance with sponsor guidelines, OMB Uniform Guidance as well as adherence to Temple University policies. Job Details:
* This position requires a background check for cash handling responsibilities. Required Education and Experience:
* Bachelor's Degree and at least 7 years of directly related experience. An equivalent combination of education and experience may be considered. Preferred Education and Experience:
* Master's degree.
* Research Administration experience within a higher education or medical setting Required Skills and Abilities:
*Demonstrated computer skills, and proficiency with database and spreadsheet software programs.
*Demonstrated financial analysis skills, and ability to manage large data sets.
*Demonstrated ability to create and manage budgets.
*Demonstrated leadership, management, and decision-making skills.
*Demonstrated ability to innovate and collaborate regarding research initiatives.
*Demonstrated knowledge of standard operating procedures and clinical research regulations, included but not limited to IRB and FDA regulations.
*Demonstrated organizational and prioritization skills, along with the ability to be detail-oriented.
*Ability to execute decisions with a sense of urgency, and work under pressure to meet deadlines.
*Strong written and verbal communication skills, to include report writing skills.
*Strong interpersonal skills, and ability to interact effectively with a diverse constituent population. Essential Duties:
* Fiscal responsibility for all research related accounts, gifts, endowments and operating funds for the unit assigned. This includes projections and financial planning fo the unit.
* Manage all pre and post award activity for the unit assigned including sponsored program submissions, progress reports and closeouts. Monitors expenditures for adherence to university and agency guidelines. Ensures accurate invoicing of accounts and timely submission of final expenditure reports by Research Accounting Services.
* Human Resource/Personnel management including hiring, onboarding, payroll updates, visa processing, performance management and staff development. Supervises Administrative Coordinators assigned to unit.
* Conducts monthly meetings with unit investigators to review financial portfolio, provide guidance and disseminate funding information.
* Ensure that effort reports are consistent with all time and effort records and with commitments to external sponsors.
* Reviews and authorizes all purchases and reimbursements for both sponsored and non-sponsored accounts.
* Assists unit leader(s) in the development of new or expanded/modified programs including cost and ROI analyses as appropriate.
* Manages day to day operation of the supported units
* Prepares annual IDC budget in Hyperion.
* Monitors unit spending and reports on variances to budget.
* Assists in preparation of annual report for the unit to the Dean.
* Serves as liaison for unit with all School/University offices.
* Participates in assigned internal and external committees.
* Performs other duties as assigned. This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department. Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status. Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review:
You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.
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