Post - secondary coordinator

The Post-Secondary Success Coordinator is a member of the Graduate Support team. They will work closely with the Director Graduate Support to manage a comprehensive program of support for all St. James School graduates and their families.

The role is responsible for shaping and guiding St. James School’s post-secondary programming. A wonderful and impactful opportunity to help St. James graduates with navigating life after high school graduation.

Key Position Responsibilities:

Departmental Support

• Oversees the daily operations of the Huskies Hangout, ensuring it remains a positive, welcoming, and motivating environment for graduates.
• Provides responsive support to graduates navigating emergencies and unexpected challenges.
• Supervises and facilitates weekly study halls, creating a productive and structured academic space.
• Coordinates scheduling and communication with Graduate Support tutors and mentors to ensure consistent and effective support.
• Manages the distribution of Graduate Support scholarship checks on a monthly and semester basis, maintaining accurate records and timelines.
• Assists graduates in identifying and securing summer employment, internships, and enrichment opportunities.
• Supports the planning and execution of department-wide events for graduates and their families to strengthen long-term relationships with St. James School.
• Maintains an up-to-date database of graduate records, including contact information, high school and post-secondary placements, and employment status.

Post-Secondary Graduate Support

• Conducts regular check-ins with college-enrolled graduates, at least twice during their first semester and twice per subsequent semester, or more frequently based on individual needs.
• Ensures commuting graduates have reliable and sustainable transportation to and from campus.
• Builds and maintains a strong network of contacts at post-secondary institutions.
• Sends timely reminders for key college milestones and deadlines, including final exams (with care packages), class registration, FAFSA renewal, on-campus housing deposits, and more.
• Participates in school-wide responsibilities and staff coverage duties as assigned

Post-Secondary Preparation

• Meets with 9th–12th grade alumni and their families both individually and in groups to discuss post-secondary planning, including college and career pathways, applications, standardized testing, financial aid, scholarships, and appeals processes.
• Plans and delivers post-secondary readiness workshops for recent high school graduates during the summer and on an as-needed basis throughout the year.
• Collaborates with high school college counseling departments to advocate for the unique needs of St. James graduates and helps identify best-fit post-secondary options.
• Partners with the Director of Graduate Support to curate personalized post-secondary lists for each 11th and 12th grade student, tailored to academic performance, interests, and long-term goals.
• Organizes and facilitated Family College Information Nights in partnership with post-secondary access organizations such as Heights Philadelphia.
• Supports SAT and ACT preparation efforts for 11th and 12th grade students in coordination with the Director of Graduate Support.
• Provides writing support for college essays, personal statements, and application materials.
• Maintains a comprehensive application tracker with key deadlines for applications, tests, financial aid, scholarships, interviews, and related requirements.
• Coordinates and chaperones college visits during school holidays and breaks.
• Guides students and families through FAFSA, PHEAA, and other financial aid or scholarship applications.
• Builds and sustains partnerships with local colleges and access organizations; serve as the primary liaison for college admissions representatives.
• Communicates with college admissions departments to advocate for students and track the progress of their applications.
• Plans and executes alumni events, reunions, and networking opportunities to foster long-term engagement and community.
• Maintains and updates a database of post-secondary institutions, including college, trade, certificate, and gap-year programs such as AmeriCorps, City Year, and Year Up.

St James School offers a comprehensive benefits packing including but not limited to, Medical, Prescription, Dental, Vision covering 95% of benefit premium for employees. We also offer complimentary Life Insurance Disability and Mental Health support services. As well as a Defined Contribution Plan with a match up to 9% of employee contribution, based on level contribution. Professional Development and Tuition Reimbursement programs are also available.

To apply, qualified candidates should send resume, cover letter and salary requirements to Sonya Kedarnath, Director of Graduate Support at [email protected] and St. James Human Resources at [email protected].

Job Type: Full-time

Pay: $48,000.00 - $55,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person