Administrative Assistant to the Assistant Superintendent

JobID: 2648

Position Type:
Secretarial/Clerical

Date Posted:
11/12/2025

Location:
Administration Building

Administrative Assistant to the Assistant Superintendent

Administration Building

Job Summary: Provide administrative support to the Assistant Superintendent in a manner that is professional, diplomatic, and complies with confidentiality requirements.



Position Information:

• Full-Time, with benefits
• 8 hours/day
• Starting Salary $22.40 per hour

• Perform office duties including receiving visitors; answering the phone; processing, creating, and distributing correspondence; preparing and transcribing mail, e-mail, reports, memos, etc.; maintaining subscriptions for district leadership positions, ordering office supplies, etc.
• Assist with grant writing, comprehensive planning processes, district-level committee planning, and district mailings for state assessments such as PSSA/Keystone Exams as requested.
• Manage all aspects of district wide assessments (Keystones, PSSA, WIDA, Local Assessments, etc).
• Coordinate with the Technology Department to manage the district’s data warehouse and produce data reports for district leaders.
• Assist with coordination and distribution of information related to the district's professional development program.
• Configure and maintain the district's professional development management system.
• Submit Act 48 hours for certificated staff to PDE through the professional development management system or directly to PERMS system, monitoring staff completion status in collaboration with district leaders.
• Enter sessions into the learning management system.
• Track AIS hours for district professional staff.
• Coordinate student teacher placements requested by local universities and complete corresponding paperwork.
• Participate as recording secretary for Policy, Personnel, and Legal Committee meetings, communicate with PSBA reps, and update district policies/admin regulations to reflect changes where applicable, submitting necessary documentation for inclusion on monthly board voting meetings.
• Assist with the completion of the PA School Performance Data Verification Process (demographic, academic, and PVAAS Fast Facts confirmation)
• Manage the electronic storage and manipulation of assigned K-12 curriculum.

• Two years' experience as a secretary necessary, preferably in public education
• High school diploma or equivalent necessary
• Diploma from an accredited secretarial training program preferred
• Strong technological skills and knowledge of Microsoft Office products (Office 365, Word, Excel, PowerPoint, etc.)

Required Documents:

• Current PA Criminal History background check
• Current Federal Criminal (FBI) background check
• Current Child Abuse background check

Interested candidates should submit an online application. Questions can be directed to [email protected].

EOE

Attachment(s):

• Administrative Assistant - Assistant Superintendent 12.2020.pdf