Accounts Payable / Payroll Specialist

Position Summary:

We are seeking a detail-oriented Accounts Payable / Payroll Specialist to join our team. The ideal candidate should be highly motivated, organized, team-oriented, positive and talented while having a strong background in invoicing and payroll processing.

Essential Duties and Responsibilities:

Accounts Payable

• Review daily schedules and mail to identify expenses to be paid for assigned departments.


• Process invoices by scanning, entering, and verifying accuracy in accordance with company requirements, preparing checks, and supporting documentation for mailing.


• Investigate account discrepancies, determine causes for the discrepancies and take the appropriate steps to fix the account.


• Assess payment amount and manage recurring invoices for mandatory payments, maintaining invoices in designated locations.


• Analyze expenses with Department Leaders while handling research items related to Accounts Payable, addressing them in the system or escalating them to the appropriate party.


• Assess and analyze status of vendor inquiries.


• Prepare tax documents for vendors and the IRS when necessary.


• Ensure annual Association dues to the State are paid on time.


• Maintain accurate records of all Accounts Payables as per provided guidelines.


• Coordinate year-end activities to ensure a seamless transition of records from year to year.

Payroll

• Process biweekly payroll for employees accurately and timely.


• Reconcile payroll prior to transmission and validate confirmed reports.


• Ensure compliance with all relevant laws, regulations, and collective bargaining agreements.


• Handle inquiries regarding payroll matters


• Collaborate with HR to ensure accurate employee data.


• Assist in general ledger reconciliations related to payroll, including withholding accounts, benefits invoicing, and wage expense.


• Provide outstanding customer service.

Education and Skill Requirements:

• Bachelor's degree in Accounting, Finance, or related field preferred; Associates degree required.


• Possess 2-4 years of experience in accounts payable and/or payroll processing.


• Experience with account reconciliation and general ledger reconciliation.


• Data entry skills with a high level of accuracy.


• Familiarity with financial software for payroll management.


• Excellent phone communication and interpersonal skills are required to assist internal customers with problem solving.

• Proficiency in utilizing Windows and Microsoft Office is required, including Word, Excel, Access, record keeping, Outlook email, and internet research.


• Attention to detail and accuracy are essential when processing invoices, payments, and payroll.


• Strong organizational skills and the ability to meet deadlines are crucial.


• Excellent verbal and written communication skills are a must.


• Ability to handle sensitive or confidential information is necessary.


• Capable of working both in a team environment and independently with self-motivation.


• Critical thinking, problem-solving, judgment, and decision-making skills are required.