Secretary/Maternity and Family Services
- Strong communication skills – both oral and written
- Ability to multi-task and prioritize assignments
- Good interpersonal skills
- Professionalism, Accountability, and Flexibility
- Health
- Medical, Dental, and Vision Insurance
- Access to 24 hour No Cost Telehealth for employee and dependents
- Company paid Short Term Disability and Life Insurance
- Healthcare Flexible Spending Account
- Work / Life Balance
- Paid time off
- Paid holidays
- Growth and Support
- Counseling services
- Legal and Financial services
- Child/Elder care resources
- 401-K with company contribution and match
- Employee referral bonus
- Tuition Reimbursement
- Employee Assistance Program:
- Discount Programs with national and local companies
- Paid training
- Prepares and processes confidential correspondence, reports, agendas and general paperwork.
- Performs clerical work such as filing and compiling data for various reports including grants.
- Completes thank you letters in a timely manner for Baby and Children’s Pantry donations.
- Answers phone calls relative to Adoption/Maternity and Baby and Children’s Pantry clients and monitors the Baby & Children’s Pantry entrance.
- Organizes and maintains all Infant Adoption files.
- Coordinates application paperwork for Infant Adoption applicants.
- Maintains Letters of Interest for Infant Adoption.
- Transfers Infant Adoption Files to Main Center archives. Retrieves Infant Adoption files from archives for Maternity Director to facilitate search requests.
- Compiles and completes all legal documents for all adoption cases.
- Attends, compiles reports for Maternity Advisory meetings and records minutes.
- Assists pantry clients when needed.
- Inventories and orders Maternity Department’s office supplies.
- Serves as a notary public for entire department.
- Completes end of the month billing reports for Finance Department.
- Assists with Baby and Children’s Pantry daily operation when Outreach Coordinator is off site.
- Assists Outreach Coordinator, Maternity Director and staff in developing special events such as Back to School Supplies Drive, Christmas Distribution, MLK Winter Clothing Collection and NDBN Diaper Need Awareness Week.
- Receives, completes and marks in baptismal book all requests for baptismal certificates.
- Accepts/documents program donations and enters into donor management software.
- Maintains confidentiality in regard to all program information and uses office/private area for confidential conversation.
- Maintains a cooperative relationship with coworkers and supervisors and creates an atmosphere of mutual respect and trust within the department.
- Ability to get along with people and be a team player
- Good communication skills both written and verbal
- Good organizational skills
- Good typing ability
- Ability to maintain confidentiality
- Ability to manage multiple tasks simultaneously
- Knowledge of general office procedures and equipment
- Proficient with Microsoft Office (Word, Excel, Access and Outlook)
- High School Diploma or GED
- Valid PA Driver’s License
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