Administrative assistant

Who We Are

Seed the Dream Foundation, an impact-driven family foundation, advances lasting change in communities across the United States and Israel. Our philanthropy seeks to inspire hope and resilience in six priority areas: Educational Access, Combating Antisemitism, Israel & Peoplehood, Women’s Empowerment, Crisis Response & Health Initiatives, and Impact Investing.

Role Description

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Seed the Dream Foundation’s Executive Director and US Team. The Administrative Assistant will play a key role in ensuring smooth administrative workflows, managing communications, and coordinating logistics. This role requires someone who can switch between tasks, anticipate needs, and maintain confidentiality.

The Administrative Assistant will report to the Executive Director.

Key Responsibilities

• Provide general administrative support to the Executive Director: manage schedules and calendars, coordinate meetings, prepare agendas, take minutes.

• Assist with correspondence: prepare letters and emails, manage filing systems, ensure documents are correctly formatted, create and prepare for dissemination virtual greeting cards/newsletters.

• Event and meeting coordination: help plan, schedule, and organize internal and external meetings or events; arrange logistics (venues, travel, materials, refreshments, virtual meeting setups).

• Communications support: help maintain contact databases, assist with updating the website or social media as directed, prepare content or proofreading for internal/external communications.

• Financial & record keeping assistance: may include assisting with expense tracking, invoices, reimbursements; maintaining accurate records of documentation, and correspondence.

• Project assistance: support special projects as assigned (e.g. research, event planning, outreach initiatives).

• Maintain the highest level of confidentiality and professionalism in all interactions and document handling.

Qualifications

• Bachelor’s degree or equivalent experience preferred.

• 5+ years of administrative / support experience, ideally in a nonprofit / educational / grant-making environment.

• Strong organizational skills; ability to manage multiple tasks/priorities with attention to detail.

• Excellent written and oral communication skills.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Canva, and Adobe; comfort with Zoom and basic collaboration tools.

• Ability to work independently, anticipate needs, and be proactive.

• Discretion in handling sensitive/confidential information.

• Strong interpersonal skills; ability to collaborate across teams and with external partners.

Additional Preferred Skills

• Familiarity with educational initiatives and issues related to access, empowerment, gender-based violence, antisemitism, or Holocaust education.

• Experience with content / communications (social media, website content management).

• Multilingual or experience in cross-cultural settings, especially U.S.-Israel contexts.

Working Conditions / Logistics

• Full-time role

• Location: Greater Philadelphia area

What We Offer

• Opportunity to work with a mission-driven team.

• Exposure to grant-making, program assessment, and non-profit operations.

• Professional growth in a collaborative, flexible environment.

How to apply : Qualified candidates should send a resume and detailed cover letter to [email protected] indicating why you are interested in working for Seed the Dream Foundation and why you are the ideal candidate for this role.

Job Type: Full-time

Benefits:

• Health insurance

Work Location: Hybrid remote in Gladwyne, PA 19035