Estimating/Preconstruction Assistant

• Assist Estimators and Jr. Estimators with all documentation, communication, and organization of Bidding/Preconstruction projects
• Work simultaneously on multiple multi-million-dollar preconstruction assignments aiding the Estimating, Business Development and Virtual Design Departments.
• Generate, modify, distribute and file all preconstruction related documentation including Invitations to Bid (ITB), RFI’s, notices, memo’s, etc.
• Generate, modify, and edit proposals, reports and bid forms.
• Assist with Subcontractor/Vendor Bid List for projects and update the bid status throughout the bidding period.
• Communicate with subcontractors and assist with bid solicitation to ensure adequate coverage for bids/proposals.
• Issue and assist in Bid Solicitations, Addenda and other Bid Notifications.
• Coordinate bid day activities (bid distribution, bid tabs, bid forms, lunch)
• Manage, update, and maintain our Subcontractor/Vendor Database ensuring information is up to date and accurate on a consistent basis. Take sole ownership of this process.
• Working closely with Director of Preconstruction on maintaining and updating staffing/workload schedule.
• Manage, track and organize preconstruction related documentation including drawings, specifications, reports, sketches and more for multiple individual projects from concept through bidding, design and subcontract bidding phases.
• Follow up with subcontractors and vendors post bid to provide feedback and maintain relationship.
• Assist Receptionist with phone coverage as needed.
• Ability to prioritize work assignments and have strong time management skills.
• Demonstrate basic industry knowledge.
• Team player who can multitask and initiate activities independently.
• Perform other duties as assigned.

• Preferred four-year Bachelor’s degree or two year associates degree with two years’ experience and/or equivalent of four years administrative experience
• Proficient in Microsoft Office Suite (Outlook, Word, Excel)
• Excellent communication and organizational skills, both written and oral
• Excellent time management and leadership skills
• Experience with electronic files and protocols – SmartBid, Sharefile, Dropbox preferred
• Ability to multi task and work in a fast-paced environment