Administrative Assistant

Job Title: Administrative Assistant

Company: GSR Group
Employment Type: Full-Time

GSR Group proudly owns and operates Wingstop franchise locations, providing outstanding food and exceptional service to our guests. We’re expanding our support team to include an Administrative Assistant. This role is essential in ensuring a seamless and positive experience for every guest, whether they’re asking about menu items, orders, or employment opportunities.

We are seeking an organized, proactive, and detail-oriented Administrative Assistant to support our staff and operations. This role is essential for maintaining smooth office functions and ensuring effective communication across departments.

The Administrative Assistant will provide clerical, organizational, and operational support to GSR Group. The role involves coordinating schedules, handling correspondence, maintaining records, and assisting team members with administrative tasks to enhance efficiency and productivity.

The ideal candidate is professional, dependable, and capable of managing multiple priorities while maintaining confidentiality and a positive attitude.

Administrative Support

• Handle day-to-day office tasks such as filing, scanning, copying, and managing documents.

• Prepare and organize reports, presentations, and correspondence.

• Manage calendars, schedule appointments, and coordinate meetings.

• Assist with internal and external communications, including emails and phone calls.

Operational Coordination

• Maintain office supplies and ensure a well-organized work environment.

• Assist with onboarding new employees and maintaining personnel records.

• Support event planning and team initiatives as needed.

• Coordinate with other departments to ensure timely completion of administrative tasks.

Data & Record Management

• Maintain and update databases, spreadsheets, and digital records.

• Assist in tracking budgets, invoices, and expense reports.

• Ensure accuracy and accessibility of office documentation and reports.

Project & Team Assistance

• Provide support for special projects as assigned by management.

• Collaborate with team members to improve office efficiency and workflow.

• Handle sensitive information with discretion and professionalism.

Required:

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.

• 1–3 years of experience in an administrative or office support role.

• Strong organizational, time-management, and multitasking abilities.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or similar tools.

Preferred:

• Experience in a corporate or multi-department environment.

• Familiarity with office management software or CRM systems.

• Ability to work independently and take initiative in problem-solving.

• Professional demeanor and attention to detail.

• Organization & Efficiency: Manages tasks and deadlines effectively.

• Communication: Clear, professional, and courteous in all interactions.

• Attention to Detail: Maintains accuracy and consistency in documentation.

• Adaptability: Adjusts smoothly to changing priorities and new responsibilities.

• Reliability: Dependable and consistent in completing tasks.

• Teamwork: Works collaboratively with colleagues to support organizational goals.

• Competitive salary and benefits package.

• Opportunities for professional growth and skill development.

• Supportive and collaborative team culture.

• Exposure to multiple business operations and projects.

• Flexible work arrangements depending on role requirements.