Administrative Assistant - PHL Int'l Airport

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About Oshkosh AeroTech, An Oshkosh Company

Oshkosh AeroTech is a leading provider of aviation ground support products, gate equipment and airport services to commercial airlines, airports, air-freight carriers, ground handling and military customers. Oshkosh AeroTech offers products that make a difference in people's lives by supporting those in our communities who do some of the toughest work. They own many of the most trusted brands in the air transportation industry, including LEKTRO®, JetAire®, JetPower®, AmpTekÔ, Jetway®, and more.

Job Summary

This position provides admin, payroll, and talent management human resources support for a staff of 140 leadership, mechanic, and support positions by conducting basic research, compiling and preparing required reports, handling requests for information, escorting visitors, attending in-person and virtual meetings, conducting telephone conversations, scheduling appointments, facilitating new employee onboarding, and coordinating with other airport agencies and corporate departments. Performs routine assignments as requested. Works under close supervision.

Essential Duties And Responsibilities

These duties are not meant to be all-inclusive and other duties may be assigned.

• Oversee and coordinate daily office operations as directed by the Site Manager.
• Review and verify timecards, leave balances, and payroll data for accuracy, and repair errors in Dimensions.
• Issue and maintain records of payroll forms based on specific pay periods.
• Provide administrative support for HR functions, including onboarding, orientation, and employee badging.
• Coordinate initial and continuing hiring and onboarding actions with corporate Human Resources and multiple federal and local government agencies involved with the background clearances and airport secure access badge issuance.
• Coordinate airport secure access badge renewal process with team members and multiple federal and local government agencies involved with the background clearances and access authorizations at the airport.
• Coordinate with local government agencies on the deactivation, reactivation, and/or return of airport secure access badges for specific team members and situations.
• Initiate and conduct short, initial telephone interviews for potential employment candidates, schedule additional in-person interviews, and escort prospective candidates onto site premises, as needed.
• General office administrative duties, which may include maintenance of electronic files, distribution of mail and communications, ordering supplies, printer maintenance, processing invoices, maintaining files, etc.
• Ensure compliance with company policies, safety programs, and training requirements.
• Perform additional duties and projects as assigned.

Minimum Qualifications

• High School Diploma or GED.
• Proficient with the Microsoft Suite: Excel (familiarity with Pivot Tables and VLOOKUP functions preferred), Outlook, PowerPoint, Word, etc.

Preferred Qualifications

• Excellent interpersonal communication (verbal and written) and collaboration skills.
• Ability to interface with personnel and general public.

Working Conditions

Physical Demands: Frequent - Sitting, Talking, Hearing, Visual, Typing and Manual Dexterity. Occasional - Standing, Bending/Kneeling, Walking/Running, Reaching, Lifting/Carrying and Pushing/Pulling up to

Pay Range

$35,100.00 - $52,900.00

The above pay range reflects the minimum and maximum target pay for the position across all U.S. locations. Within this range, individual pay is determined by various factors, including the scope and responsibilities of the role, the candidate's experience, education and skills, as well as the equity of pay among team members in similar positions. Beyond offering a competitive total rewards package, we prioritize a people-first culture and offer various opportunities to support team member growth and success.

Oshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process, please contact us at [email protected].

Oshkosh Corporation is a merit-based Equal Opportunity Employer. Job opportunities are open for application to all qualified individuals and selection decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected characteristic. To the extent that information is provided or collected regarding categories as provided by law it will in no way affect the decision regarding an employment application.

Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Oshkosh Corporation's legal duty to furnish information.

Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.

If you have questions about this posting, please contact [email protected]