Event Logistics Coordinator

Job Description

Job Description

On-Site Logistics Coordinator

At The Memoir Agency, we craft immersive experiences that transport audiences beyond their everyday reality bringing meaning to every place and moment. Through dynamic storytelling, cutting-edge design, and unparalleled expertise, we bring creativity to life in ways that captivate and inspire.

As a part of The Memoir Agency, you have the incredible opportunity to shape unforgettable experiences and connect with audiences in meaningful ways. Our team members are the heart of everything we do—bringing passion, innovation, and dedication to every project. With a spirit of collaboration and a commitment to excellence, we empower each other to create inspiring moments that leave a lasting impact. We invite you to shine with us as we redefine the art of storytelling.

The On-Site Logistics Coordinator has the critical responsibility of managing inventory and coordinating transportation, distribution and delivery of all assets arriving and departing from the venue for each show. While being highly organized and detail oriented, the On-Site Logistics Coordinator must thrive in a fast paced environment and have passion for a collaborative and productive work environment that upholds The Memoir Agency standard of excellence.

• Receives, processes, and organizes all materials and equipment upon arrival.
• Leads the setup of all Back-of-House (BOH) spaces used for Load-in, Run of Show, & Load-out, including tent builds and shipping container placements asset storage, etc.
• Ensures adherence to Load -In & Load-Out Standards to prevent loss or damage of materials.
• Monitors that work areas remain clean, organized, and free of hazards.
• Assists in ensuring all equipment, tools, and materials are properly handled, maintained, and stored by completing daily and weekly inventory reports.
• Participates in pre-shift and post-shift meetings to align logistics with broader event goals.
• Works closely with build leads to distribute assets effectively.
• Monitors stock levels of essential materials.
• Communicates shortages to the Producer of Owned Events or Director of Assets & Logistics to avoid supply gaps.
• Creates guidelines for maintaining back-of-house areas during the event.
• Oversees packing and palletizing at the end of the event.
• Other duties as assigned.

• 1-2 years of experience in event logistics required.
• Knowledge of logistics, site setup, and asset management.
• Forklift Certification is required.
• Proficiency and confidence in using all basic power tools and hand tools.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Strong skills in record keeping and computer systems.
• Ability to to complete physically demanding tasks, such as standing and/or walking for long periods in.
• Ability to work outside in various weather conditions (heat, rain, cold temperatures).
• Ability to lift objects up to 50 lbs. **Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.**
• Must work well in a team-based environment, and communicate effectively with team members.
• Good written and verbal communication skills.
• Must have critical thinking and problem solving ability.

Dates : This is a temporary full-time position. Dates listed below are working dates. 5 days a week required including weekends.

• October: 10/20/25-10/31/25
• November: 11/4/25-11/26/25
• January: 1/6/26-1/16/26

Pay Details : Hourly rate $30

Higher rates may be offered for potential staff with significant experience. Payments will be made weekly.