Payroll & Benefits Specialist

The Kintock Group is a leading provider of high-quality, evidence-based treatment programs designed to help participants navigate the reentry process successfully.

Currently seeking a full-time Payroll & Benefits Specialist to become a member of our team. Reporting to the Controller/HR Officer, the position will administer the activities relating to the company payroll, benefits and HRIS processing including developing, implementing and monitoring (e.g., performing internal audit and control procedures to ensure that all wages and taxes are accurate). The individual will be a subject matter expert with all payroll, benefits and HRIS administration. The individual will demonstrate expertise in payroll processing, HRIS administration, with some benefits knowledge.

This role offers a hybrid work arrangement, combining remote work with designated office days.

Job Requirements:

• Process payroll for hourly, salaried, and temporary employees; including reviewing and importing hours from time and attendance system, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary.
• Implement and maintain payroll best practices to improve efficiency and consult with human resources team to improve payroll and HRIS processes.
• Evaluate and implement payroll/HRIS systems upgrades and changes.
• Prepare quarterly tax credit reports and submit to third party vendor.
• Maintain employee records in payroll/HRIS systems.
• Administer the time and attendance policy and paid leave policy for all employees.
• Produces scheduled and ad-hoc reports pertaining to payroll and human resources requirements.
• Administer all employee benefit programs including enrollments and terminations.
• Assist with new employee on boarding process and presents benefits presentations to ensure employees gain an understanding of benefit plans and enrollment provisions.
• Fulfills all governmental regulatory mandates and ensures filings are performed as required.
• Plans and administers annual open enrollment period. This includes preparation (or revision) and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines.
• Plans, conducts and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee and works closely with Accounting for quarterly and year end audits (payroll, Workers Comp, 401k, etc.).
• Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
• Processes monthly billings from providers. Reviews billings for accuracy and approves for payment in a timely manner. Resolves discrepancies with carriers and payroll.
• Coordinate with third party administrator to manage disability claims according to the plan.
• Administers online COBRA enrollments/changes and responds to and manages unemployment claims and workers compensation cases.
• Other duties as assigned by Controller, CFO, and/or HRO.

Qualifications/Skill Requirements

• 3-5 years of experience with payroll administration

Knowlege/Abilities

• Commonly used concepts, practices, and payroll/benefits procedures
• Microsoft Office Suite (MS Word, Excel & Outlook)
• Modern office principles and protocol
• Basic business communications practices
• Communicate both orally and in writing
• Provide organization and attention to detail
• Multitasking
• Open to change and willing to learn new skills
• Follow up on pending issues
• Meet deadlines